Office Manager/Administrative Assistant

Job Summary

CFA is seeking a motivated, organized and social-justice oriented candidate to become the Office Manager / Administrative Assistant for the CFA Sonoma Chapter.

The Office Manager / Administrative Assistant is supervised by the campus Field Representative and will work in coordination with the CFA Sonoma Executive Board, which organizes and represents approximately 385 faculty, librarians, and counselors at Sonoma State University.

The ideal candidate will be committed to our mission, have previous experience or interest in unions or advocacy organizations, and enjoy working in an organization that amplifies the voices of its members to improve the working and learning conditions of faculty and students.

Duties

Communication with Members

• Responds to email inquiries, which may include referring questions to CFA staff or chapter leaders. As needed, schedules appointments or refers inquiries to the Chapter President, Faculty Rights Chair(s), Field Representative or other CFA leaders.
• With training, answers general faculty questions accurately and professionally (regarding the organization, membership, benefits, etc.).
• Provides exceptional service to members by greeting all visitors and providing a welcoming office environment, including a clean, well-organized work environment.
• Compiles a daily visitors log, including general reasons for the visit.

Office Organization and Administrative/ Clerical Duties

• Orders and maintains office supplies. Keeps equipment operational by reporting issues to leadership and scheduling service calls.
• Ensures that all work project timelines are fulfilled by organizing and prioritizing assignments. Coordinates occasional special projects. Interacts with Campus staff and administrators as needed, relating to IT, room scheduling, delivery and logistical needs.
• Creates and updates chapter calendar of activities and maintains activity logs. Sends calendar invites and zoom meeting links for all...