Legal Administrative Assistant (In House/Law Firm)

Legal Administrative Assistant – Full-Time, On-Site

Our dynamic real estate and corporate law firm is seeking a driven and detail-oriented individual to join our team in an entry-level role. This is an excellent opportunity in Central New Jersey for recent college graduates looking to build a career in the legal field. This is a full-time, on-site position based in our office from 8:30 AM to 5:30 PM, Monday through Friday, with occasional flexibility for overtime. The position provides hands-on experience in the closing process with room for long-term growth and advancement.

Key Responsibilities

• Draft correspondences and other formal documents, including but not limited to, data input
• Prepare intake forms for document preparation; review same for accuracy
• Work and oversee our document preparation team
• Draft and send initial client correspondence and emails
• PDF loan packages and upload same for client review
• Input data to Excel spreadsheets
• Answer inbound telephone calls
• Open, organize, and maintain legal files; assist with file closeouts
• Review executed legal packages for accuracy; scan and upload to client systems
• Enter and maintain data in Excel spreadsheets and Quickbase (training provided)
• Confirm and track wire instructions
• Manage and follow up on post-closing items
• Prepare FedEx shipping labels and coordinate weekly outgoing packages
• Manage scheduling and calendaring
• Answer phone calls for the department

Qualifications

• Bachelor’s Degree (required)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Proficiency in Microsoft Office and Adobe
• Professional demeanor and a strong willingness to learn

This is not a remote position. We are looking for a candidate eager to grow within the firm and contribute to a high-performing team.

Job Type: Full-time

Pay: From $2...