Executive Personal Assistant

Job Overview

We are seeking a motivated and detail-oriented Executive Personal Assistant to provide high-level support. This position requires exceptional multitasking abilities, strong communication skills, and the ability to maintain confidentiality. The role will start with a minimum commitment of 2 hours per week, with tasks expanding based on performance and need.

At a minimum, you'll handle two routine check-ins weekly:

• Morning task list: A brief task alignment to start the day.
• Evening summary call: A 5-15 minute call around 6:30 p.m. to wrap up the day and plan for the next.

Additionally, we aim for one in-person meeting per week, three to four hours, to ensure efficient coordination.

Key Responsibilities

• Task Management: Maintain schedules, send reminders, and refine systems for efficiency.
• Administrative Support: Handle emails, texts, and calls with co-workers, clients, and family members.
• Research and logistics: Book flights, order products, and coordinate errands.
• Event Planning and Execution: Help with property management, acquisitions, and social media campaigns.
• Project Involvement:
• Website Rebuild
• Brand Relaunch
• Personal/private documentary
• Job applications and career coordination

Qualifications

• Education: High School Diploma or equivalent
• Equipment: Personal Mac/Apple computer and reliable transportation
• Software Skills: Proficient in Zoom; knowledge of AI tools/software is a bonus
• Confidentiality: Must sign an NDA Agreement
• Interpersonal Skills: Strong Communicator who is open, honest, and highly organized

Work Hours

• Up to 20 hours per week
• Schedule flexibility, with key calls required in the morning and 6:30 PM wrap-ups
• Occasional errands or site visits as needed

Why join us?

• Competitive starting wage with the potential for rapid growth
• Opportunity to work on exciting, dynamic initiatives across multiple industries...