Executive Assistant to the CEO

Job Summary

We are seeking a dynamic and highly organized Executive Assistant to support the CEO in all aspects of administrative and operational functions. This vital role requires a proactive professional who can manage complex schedules, facilitate communication, coordinate projects, and handle a variety of clerical tasks with precision and enthusiasm. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and the ability to collaborate effectively with C-suite executives. This paid position offers an exciting opportunity to contribute directly to the leadership team while developing your professional skill set.

Responsibilities

• Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements using Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes with attention to detail.
• Facilitate communication by handling phone calls with professionalism and courtesy using multi-line phone systems and practicing excellent phone etiquette.
• Organize and maintain files, records, and documentation through efficient filing systems both digitally and physically.
• Assist with event planning for company meetings, conferences, and special events, ensuring all logistics are handled smoothly.
• Support bookkeeping activities such as data entry, invoicing, expense tracking using QuickBooks or similar software.
• Coordinate projects across departments, ensuring deadlines are met and deliverables are completed efficiently.
• Handle office management duties including supply procurement, front desk responsibilities, and overseeing office operations to ensure a productive work environment.
• Utilize video conferencing software for virtual meetings and assist with technical setup as needed.
• Collaborate closely with other executive team members to streamline...