Executive Coordinator – R&D Operational Excellence

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Job Description

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The Executive Coordinator, R&D Operational Excellence provides administrative and operational support to the Head of R&D Operational Excellence and the broader Operational Excellence (OpEx) organization. The role supports day-to-day leadership operations while enabling coordination, tracking, and communication of OpEx initiatives across Takeda R&D.

This position is suited for a highly organized professional who can operate effectively in a senior-leader environment and support execution of transformation, continuous improvement, and governance activities.

Key Responsibilities

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Administrative & Executive Support

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• Manage complex calendars and meeting schedules for the Head of OpEx or OpEx leadership, as assigned.
• Coordinate onsite, hybrid, and virtual meetings, including agendas, materials, and follow-up actions.
• Partner with administrative colleagues across R&D and the enterprise to support leadership coordination.
• Process purchase orders, invoices, expense reports, and basic budget tracking in line with company policies.
• Support onboarding/offboarding logistics, organization charts, headcount tracking, and internal communications.
• Maintain Teams, SharePoint, and other Microsoft 365 collaboration spaces.
• Provide backup administrative support as needed.

Operational Excellence Coordination

• Coordinate OpEx governance forums, leadership meetings, and working sessions.
• Track actions, milestones, and deliverables across OpEx initiatives.
• Support execution of transformation, contin...