Executive Assistant

Location: New Jersey

Employment Type: 1099 Independent Contractor

Schedule: Monday–Saturday, 9:00 AM – 6:00 PM ET

Compensation: $70,000 – $85,000/year

ABOUT THE ROLE

A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway.

You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you.

KEY RESPONSIBILITIES

Calendar & Communication Management

• Own and manage the CEO's calendar, schedule, and priorities
• Handle inbox management with a zero-inbox approach
• Draft and manage correspondence, client updates, and follow-ups
• Prepare briefing notes and agendas for meetings

Team & Operations Oversight

• Oversee a remote team
• Collect, compare, and summarize team performance reports
• Act as the gatekeeper and liaison between the CEO and the team
• Ensure deadlines, milestones, and deliverables stay on track

Process & Systems Building

• Create and implement SOPs, workflows, and organizational systems
• Identify inefficiencies and proactively recommend improvements
• Bring structure and accountability to a growing organization

Administrative & Financial Support

• Manage travel arrangements and logistics
• Handle expenses reporting, contract preparation, and financial admin tasks
• Support budget planning and financial coordination
• Coordinate event logistics as needed (future growth area)

Requirements

IDEAL CANDIDATE PROFILE

Requirements

• 3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive
• Proven ability to build systems, SOPs, and organizational...