Executive Assistant to the CEO

Company Description

ADAR Technologies is an advanced material processing company that transforms industrial, agricultural, and environmental waste and organic byproducts into high-value, marketable resources. We are a fast-growing, mission-driven organization scaling across commercial partnerships, fundraising, and global market expansion. Our team collaborates across disciplines to deliver solutions that support a cleaner, more sustainable future — and the CEO's office sits at the center of that momentum.

Role Description

This is a full-time, hybrid role based in the Scottsdale / Phoenix area (local candidates strongly preferred) providing high-level administrative, organizational, and personal support to the CEO. The Executive Assistant serves as the CEO's right hand — anticipating needs, protecting time, and keeping a fast-moving executive several steps ahead.

Day-to-day responsibilities include managing the CEO's calendar, coordinating meetings, preparing agendas and briefing materials, and handling confidential correspondence. The role involves organizing complex domestic and international travel, preparing and tracking expense reports, and ensuring timely follow-up on action items and strategic initiatives. The Executive Assistant will streamline communication between the CEO and internal/external stakeholders, maintain accurate records, and support board and leadership meetings as needed.

Importantly, the CEO operates with a tightly integrated work-and-life rhythm. This role supports both professional and personal priorities as a core, expected part of the position — not an occasional add-on. The role is weighted heavily toward professional support (roughly 80%+), with the remainder dedicated to personal and lifestyle coordination. Candidates should be genuinely comfortable operating across both worlds with discretion and ease.

This position requires proactive coordination, strong judgment, and the ability to anticipate needs...