Executive Assistant to CEO (Full-Time, In-Office)

Executive Assistant to CEO (Full-Time, In-Office)

Suncoast Display Supply Inc

is seeking a proactive, detail-oriented Executive Assistant to support our CEO with day-to-day operations, customer relations, and organization. This is an in-office role based in Orlando, FL — no remote or hybrid work available.

Training

New hires will complete a 2-month training period to learn company processes, tools, and expectations before working independently.

What you'll do

• Coordinate domestic travel arrangements for the CEO during US-based work trips (flights, hotels, itineraries)
• Serve as a key point of contact for customer relations, ensuring smooth communication between clients and leadership
• Assist with display fixtures and product display/merchandising
• File organization — keeping physical and digital records sorted and easy to find
• Provide general administrative support, calendar management, and document preparation as needed

What we're looking for

• Fluent in both Mandarin Chinese and English (written and spoken) — required
• Strong organizational and communication skills
• Discretion — keeping sensitive information private (e.g., not repeating salary details, legal matters, or personnel issues to others)
• Prioritization — knowing what to handle first (e.g., answering an urgent client email before a routine internal request)
• Proactivity — solving problems before being asked (e.g., noticing two meetings overlap and rescheduling one before the CEO even sees the conflict)
• Experience in an administrative or client-facing role preferred

Requirements

• Must be authorized to work in the United States (no visa sponsorship provided)
• Must be located in or willing to relocate to Orlando, FL
• Must be available to work on-site full-time — this role does not offer remote or hybrid options

Nice-to-Have

• Experience with project management tools (e.g., Asana, Trello, Notion)
• Bachelor...