Executive Assistant

The Santa Clara Valley Open Space Authority seeks an Executive Assistant to provide critical support to the General Manager, Assistant General Manager of Conservation, Planning and Communications, and the Assistant General Manager of Administrative and Field Operations, so they are able to focus on strategic initiatives that move the agency forward and delivering on the Authority’s mission.

Our mission is to conserve the natural environment, support agriculture, and connect people to nature by protecting open spaces, natural areas, and working farms and ranches for future generations. Since 1993 the Open Space Authority has protected almost 30,000 acres of natural and working lands across the Santa Clara Valley. Our agency manages and conserves a network of open space lands and natural resources, while providing compatible opportunities for hiking, biking, and equestrian uses, with a focus on increasing equity of access to the outdoors for all our constituents.

We know our continued success depends on our employees and the work they do. We are committed to providing a collaborative and inclusive work environment that encourages growth and development; and acknowledges individual and team achievements.

The Ideal Candidate

The Authority is looking for an experienced Executive Assistant with a high level of responsibility, discretion and discernment. The primary focus of the work will be to optimize the use of the General Manager and Assistant General Managers’ time through strategic calendar management. Work with internal staff and external partners to coordinate multi-agency in-person and virtual meetings, including the coordination of technology and facility needs. Meetings are arranged for maximum effectiveness and participants are fully informed before the meeting through accurate and timely meeting documentation and communication.

We need you to bring expert skills with Microsoft O365, primarily Outlook, Teams, and Word and a proven track record of...