Executive Assistant

Regional mortgage lender Province Mortgage Associates is looking for experienced Executive Assistant to join their award-winning team (15 time winner of Best Places to Work in RI) This Executive Assistant role combines high-level administrative support with essential bookkeeping and payroll duties. The ideal candidate will handle confidential information, manage corporate accounts payable and receivable, and ensures accurate employee compensation and financial reporting using QuickBooks. The role is to primarily serve the President of Province Mortgage Associates clearing his way to focus on growth initiatives. The phrase “what can I take off your plate today” should be a daily occurrence. No job is too big or small. This position offers an exciting opportunity to be at the heart of our organization’s success while contributing to a vibrant, fun workplace. This opportunity is “in office” located at our corporate headquarters in East Providence, RI. Remote candidates will not be considered at this time.

Key Responsibilities

Executive & Administrative Support

• Attention to Detail: Accuracy and accountability are huge components of this opportunity.
• Communications: Act as the primary gatekeeper, screening emails, drafting correspondence, interacting with other Province Mortgage employees, and making phone calls as necessary.
• Office Operations: Oversee general office processes, order supplies, and maintain highly confidential information.

Accounting, Payroll, & Bookkeeping

• Payroll Processing: Collect time sheets, calculate wages/deductions, and process accurate bimonthly payroll using QuickBooks or integrated software.
• Daily Bookkeeping: Track business expenses, scan and reconcile invoices, interact with vendors when necessary, process accounts payable/receivable (AP/AR), and prepare invoices in QuickBooks.
• Reconciliation: Perform routine bank and credit card statement reconciliations.
• Expense Reporting: Supp...