Executive Assistant — Personal & Business Operations

About the Role

We're looking for a highly organized, proactive Executive Assistant to support a busy CEO across both personal and business operations. This is not a task-taking role — you'll be a true right hand, protecting the CEO's time, anticipating needs, solving problems independently, and keeping projects and priorities moving forward every single day.

Key Responsibilities

• Separate and manage personal vs. family vs. business matters with discretion
• Own the inbox — respond to emails consistently and in a timely manner
• Monitor and respond in group chats; coordinate schedules, times, and logistics
• Set daily priorities each morning — flag what's urgent vs. what can wait
• Send reminders throughout the day on pressing items
• Manage a company-wide project management board covering finance, insurance, operations, customer relations, and more
• Track goals and priorities; ensure consistent progress toward them
• Provide daily and weekly progress updates, plus a weekly debrief on lingering/open items
• Source vendors and professionals as needed (e.g., lawyers)
• Build and maintain Excel sheets; prepare clear, presentable reports
• Proactively strategize ways to protect the CEO's time and reduce their workload
• Book flights, Airbnbs, and hotels
• Manage and track personal bills and expenses (AI tools welcome for efficiency)

What We're Looking For

• Strong understanding of Western/American culture and societal norms (food, customs, day-to-day life)
• Excellent spoken and written English with minimal accent — this role involves verbal coordination
• AI-savvy — comfortable using AI tools to work faster and smarter
• A natural problem-solver who takes ownership rather than waiting for instructions
• Experience with project management across varied, fast-moving priorities

Comfortable working across both personal and business domains

Bonus Skills

* Background or interest in logistics and transportation coordination

How to Apply

* Please submit a short audio or video introduction (2–3 minutes) covering your relevant experience, why you're a strong fit for this role, and your availability. This helps us get a sense of your communication style.

Pay: From $20.00 per hour

Work Location: Remote