Executive Assistant

About Mi Vecino

Mi Vecino is a Latino civic organization working in Florida and other states. We work with communities year-round through family programs and one-on-one conversations with voters about the issues that affect their lives.

Position

Executive Assistant to the CEO (Bilingual Spanish/English) Location: Palm Beach County, FL (in person and remote) Reports to: Chief Executive Officer

Mi Vecino is hiring an Executive Assistant to work directly with our CEO. The role covers a lot of ground: managing the CEO's schedule and follow-ups, calling supporters to share our work and check in. You'll work with paid staff, volunteers, and supporters.

Key Responsibilities

*Supporting the CEO*

• Manage the CEO's calendar, meetings, and travel
• Prepare documents, briefing notes, and materials for meetings
• Track the CEO's commitments and follow up with people on the CEO's behalf
• Coordinate projects the CEO is leading and keep them on schedule

*Supporter calls*

• Keep each call personal. Ask how they're doing, share recent news from the field, and listen for questions or concerns
• Log every call and its notes in our tracking system
• Flag supporters who want to volunteer, attend an event, or talk with the CEO
• Follow up with supporters on the dates you agreed to

*Operations*

• Coordinate with volunteers and paid staff
• Support planning and execution of events, meetings, and outreach efforts
• Respond to inquiries from staff, volunteers, and stakeholders in a timely manner
• Handle filing, data entry, and record-keeping
• Perform other duties as assigned

Qualifications

• Comfortable spending several hours a week on the phone, including calls with people you haven't met yet
• Highly organized and reliable with details and deadlines
• Able to handle confidential information with discretion
• Able to work independently and switch between different kinds of tasks
• Flexible to work both in person and virtually
• Valid Florida driver's license and reliable transportation
• Ability to travel
• Able to lift up to 20 pounds occasionally for event setup or materials
• Commitment to Mi Vecino's mission and values

Pay: $25.00 - $40.00 per hour

Benefits

* Paid time off

Work Location: Hybrid remote in Palm Springs, FL 33461