Executive Assistant / Executive Operations Coordinator

About Xincon

Xincon Home Health Care Services is a leading provider of licensed homecare agency in New York City. We are dedicated to offering high-quality, patient-centric care, focusing on the unique needs and comfort of our patients. Our team of skilled professionals works collaboratively to provide comprehensive, personalized health services in the comfort of our patients' homes.

POSITION SUMMARY

Provides executive-level administrative and operational support to the Executive Director across Xincon Home Health Care Services, ACCM, ACCO, and DTA Driver Training Center. Coordinates executive priorities, communications, meetings, projects, deadlines, and follow-up activities to ensure organizational efficiency, accountability, and timely execution.

QUALIFICATIONS

· Bachelor's degree preferred or equivalent executive support experience.

· Minimum three (3) years supporting senior leadership.

· Excellent organizational, communication, and project coordination skills.

· Proficient in Microsoft Office, Google Workspace, ClickUp, and virtual meeting platforms.

· Ability to manage multiple priorities while maintaining confidentiality and professionalism.

CONTACT

Frequent interaction with Executive Leadership, managers, staff, managed care organizations, providers, vendors, community partners, government agencies, and contractors.

EQUIPMENT OPERATION

Computer, Microsoft Office, Google Workspace, ClickUp, email, telephone, video conferencing platforms, and standard office equipment.

ESSENTIAL DUTIES & RESPONSIBILITIES

· Manage executive calendar, meetings, travel, and scheduling.

· Monitor executive email; prioritize items requiring response, approval, or follow-up.

· Maintain the Executive Running Tracker in ClickUp to track assignments, deadlines, projects, and outstanding email threads.

· Prepare a 9:30 AM Morning Executive Briefing outlining priorities, meeting rundown, urgent emails, and deadlines.

· Prepare a 5:30–6:...