Executive Assistant

Executive Assistant - Remote, Full-Time

If you're looking for a remote position with a Montana-founded and operated company, you live in Montana, and share our salt-of-the-earth, hard-working values - this may be the position for you.

We're a design, construction, and sales studio based in Billings, MT, hiring a full-time Executive Assistant to support our CEO and Partner. This is a fully remote, weekday position, ideal for an organized, self-directed professional who wants steady, dependable work from home. Your initial and ongoing primary focus is managing the CEO's email and calendar - sending emails and scheduling appointments. This individual must be quick on their toes, able to change direction and turn on a dime, then pick right back up where they left off.

We're not looking for someone who's simply done this before - we're looking for someone who does it exceptionally well and takes real pride in their work.

What you'll do

* Manage the CEO's inbox, calendar, and scheduling day to day

Run email and contact management in HubSpot * - send and track emails, import and organize contacts, and keep records clean and up to date * Communicate professionally with clients, vendors, and team members * Maintain digital files, handle data entry, and keep company records organized * Build and update reports and spreadsheets * Coordinate projects and follow up on outstanding tasks

What you need

A track record of excellence as an Executive or Administrative Assistant * - not just experience, but a reputation for doing the job exceptionally well

HubSpot experience * - comfortable managing email, importing and maintaining contacts, and working in the CRM (or a fast learner ready to get up to speed quickly) * Proficiency with Microsoft Office (Word, Excel, Outlook, Teams) * Comfort using AI tools like Claude * Exceptional written communication, organization, and attention to detail * Ability to prioritize, take ownership, and work i...