Executive Assistant

About the Role

• The Executive Assistant (EA) Team plays an essential role in enabling CEO John Imah to operate at maximum effectiveness as he leads SPREEAI’s fast-growing, global business. John manages a demanding cross–time zone schedule (Los Angeles, New York, and internationally) and requires exceptional, high-touch support to stay focused on strategic priorities.
• This team functions as his trusted right-hands, ensuring seamless operations across scheduling, communications, travel, personal logistics, and executive-level relationship management. The EA team is expected to embody professionalism, responsiveness, discretion, and excellence at all times.
• The EA team must operate collaboratively and cohesively to provide uninterrupted support across time zones.

What you'll do

Executive Calendar & Scheduling Management

• Manage the CEO's highly complex internal and external calendar with precision and efficiency.
• Schedule and prioritize meetings across multiple time zones, ensuring alignment with business priorities.
• Proactively adjust the calendar in real time to accommodate urgent changes, delays, or shifting priorities.
• Serve as gatekeepers, protecting John’s time and ensuring he is always prepared for every engagement.

Travel Coordination & Trip Accompaniment

• Plan and manage all aspects of domestic and international travel, including flights, hotels, transportation, and itineraries.
• Prepare comprehensive travel packets and ensure seamless transitions between engagements.
• EA may accompany the CEO on key business trips to provide on-the-ground support. All travel time and associated hours will be tracked and compensated in accordance with applicable wage and hour laws.
• Handle last-minute changes and logistical challenges with speed and confidence.

Communication & Inbox Management

• Monitor CEO’s email, Slack, calls, and messages; triage and respond where appropriate.
• Draft professional communications on...