Executive Assistant & Property Manager

Administrative Assistant / Project Coordinator – Real Estate Development & Property Management

We are a small, family-owned real estate investment and property management company that owns and operates commercial and residential rental properties throughout Fort Myers, Tampa, and Orlando. We are seeking an energetic, highly organized, self-motivated individual who wants to build a long-term career and grow with our company.

This is a full-time, long-term position offering the opportunity to become an integral part of a growing real estate business. We are more interested in finding the right person with the right attitude, work ethic, and willingness to learn than someone with a particular degree or years of experience. No minimum education or experience is required.

The ideal candidate is dependable, resourceful, comfortable wearing many hats, and enjoys solving problems in a fast-paced environment. Every day presents new challenges, making this an excellent opportunity for someone who enjoys variety rather than repetitive office work.

Responsibilities

• Maintain and organize corporate records, expense reports, contracts, invoices, and other business documents using cloud-based file management systems.
• Create, edit, organize, and manage PDF documents and electronic files.
• Schedule appointments and coordinate meetings with contractors, vendors, tenants, government agencies, and business partners.
• Follow up on phone calls, emails, and outstanding tasks to ensure projects continue moving forward.
• Assist with project management by tracking multiple construction, maintenance, leasing, and development projects simultaneously.
• Maintain detailed documentation of project progress, communications, deadlines, and expenses within the company's database.
• Coordinate maintenance requests and communicate with tenants and service providers.
• Help obtain estimates, permits, inspections, and project documentation as needed.
• Research solutions to operat...