Administrative Assistant (Bilingual English & Spanish Required)

Job Summary

We are looking for a highly motivated, organized, and driven Administrative Assistant to join our growing team. This is more than a traditional administrative role—we are seeking someone who can become a key part of our company and grow alongside us.

The ideal candidate is proactive, resourceful, quick on their feet, and thrives in a fast-paced environment. They must be comfortable managing multiple priorities, communicating with customers and leads, supporting sales efforts, and helping keep daily operations running smoothly.

Bilingual communication is essential, as this role requires daily interaction with both English- and Spanish-speaking customers, vendors, and team members.

If you’re someone who enjoys solving problems, staying organized, taking initiative, and contributing to a company’s growth, we’d love to hear from you.

Responsibilities

• Answer incoming phone calls, emails, text messages, and online inquiries professionally and promptly.
• Respond to leads generated through advertisements, social media, website inquiries, and marketing campaigns.
• Schedule appointments, meetings, estimates, and maintain company calendars.
• Assist with customer follow-up and support sales activities.
• Manage CRM systems, update customer records, track leads, and maintain accurate data.
• Perform data entry, reporting, and administrative tasks using Microsoft Excel and other software platforms.
• Assist with bookkeeping functions, invoicing, expense tracking, and QuickBooks management.
• Coordinate office operations and help improve workflow efficiency.
• Prepare reports, spreadsheets, proposals, and other business documents.
• Maintain organized filing systems and company records.
• Support management with special projects and day-to-day business needs.
• Help create and maintain a professional, organized, and productive work environment.
• Run occasional business-related errands and assist with tasks outside the office when needed.

Requir...