Executive Assistant & Project Coordinator

SEIU Healthcare Illinois & Indiana is a dynamic, action-oriented union of over 90,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri and Kansas. As one of the largest and fastest growing affiliates of the Service Employees International Union, SEIU HCII is committed to building power for low- and moderate-income families by organizing workers for economic and social justice.

Purpose

The Executive Assistant & Project Coordinator will provide professional support to the Chief of Finance and Chief of Data Management and Analytics. This position reports directly to the Chief of Finance with supervisory oversight of the Chief of Data Management and Analytics. This confidential, non-bargaining position serves as a key executor of organizational compliance processes & systems, analysis, and communications around critical information and messages, support publication of presentations & financial reports for executive administration & project coordination for finance and data system staff.

Location

Chicago, IL / Partial Remote Schedule

Duties and Responsibilities

Administrative

• Planning and assisting in meeting facilitation through the formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings.
• Managing memos, meeting minutes, and correspondence
• Maintaining & assisting in calendar scheduling and time off for Finance, Data, Collections, & Membership departments
• Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams.
• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements & events.
• Assist individual team members with data entry, banking, supplies, and mailing & distribution needs.

Financial & Technology Project Coordination

* Using technology and system platforms to coordinate & assist compliance reporting, ass...