Executive Assistant and Board Liaison

Reporting to the Oshman Director and CEO, the executive assistant and board liaison provides advanced administrative, operational, and communications support to the Oshman Director and CEO and the Director’s Office while acting as a liaison to SJMA’s Board of Trustees. The position requires exceptional judgment, discretion, and professionalism, along with the ability to independently manage complex priorities, anticipate needs, and represent the Oshman Director and CEO with diplomacy and credibility across the organization and with external stakeholders.

The successful candidate brings outstanding organizational, communication, and relationship-management skills; sound judgment; intellectual curiosity; and a strong commitment to confidentiality, accuracy, and follow-through. This individual thrives in a dynamic environment, supports cross-functional collaboration, and engages confidently with staff, Trustees, donors, and community partners. The role requires a minimum on-site presence of three days per week, with flexibility for additional on-site coverage based on business needs.

Essential Duties and Responsibilities

• Serve as the primary coordinator for the CEO and senior leadership team, managing the day-to-day operations of the Director’s Office and ensuring seamless workflow, responsiveness, and follow-through.
• Provide administrativesupport to the CEO, including managing a complex andfrequentlychanging calendar, coordinating travel, preparing meeting materials,maintainingcontacts, drafting correspondence, andanticipatingneeds and priorities.
• Draft, edit, and distribute internal and external communications on behalf of the CEO and the Director’s Office.
• Support compliance, transparency, and sound organizational practices through effective records management and application of nonprofit governance principles.
• Manage andmaintainkey organizational calendars to support leadership priorities, Board activities, and institution-wide planning....