Administrative Assistant

Job Overview

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires strong communication abilities and a commitment to maintaining a professional environment.

Responsibilities

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in event planning and project coordination to ensure successful execution of company initiatives.
• Job Postings, schedule interviews, etc.
• Schedule weekly meeting
• Run reports such as athlete class withdrawal reports, athlete attendance reports, monthly payment reports.
• Review parent communication app to ensure coaches are posting updates and providing notices to coaches if no updates are provided to parents
• Provide follow up and updates in coaches group communication and watch for timely responses and tag their names in case of no response.
• Attend low performing safari locations within your county to ensure operations are being completed as necessary.
• Assist with leading weekly meetings and preparing devotions for staff for each meeting.
• Onboarding: Send / complete new hire process for new staff
• Set up Staff and send login information to new staff
• Send & ensure Non solicitation agreements for all staff, volunteers, PCA’s through docusign.
• Process Terminations
• Social Media Page: FACEBOOK
• Post pics on our social media pages from parent groups to keep content going.Reports
• send updated #’s of each person in the league for each sport.
• Attendance reports for athletes - Call or text athletes that miss / comp
• Staff Attendance Reports
• Run Reports on fundraiser leads for each location and for each sport / Make updates or add kids to each fundraiser
• Turnover...