Administrative Assistant

Administrative & Payroll Coordinator

Top-Tier-Temps LLC | Enfield, CT

Location

Remote / Work From Home (Connecticut preferred)

Job Type

To Be Determined

About Top-Tier-Temps

Top-Tier-Temps LLC is a growing electrical staffing company based in Enfield, Connecticut. Founded in 2023, we specialize in supplying licensed electricians and registered electrical apprentices to electrical contractors throughout Connecticut.

Our company is owned and operated by a Connecticut E-1 Master Electrician who understands the electrical industry firsthand.

Connecticut Electrical License: E1-208818

As our company continues to grow, we're looking for a reliable, organized, and detail-oriented Administrative & Payroll Coordinator to help manage our weekly payroll, employee onboarding, customer documentation, and daily administrative operations.

This is an opportunity to become an important part of a growing small business and take ownership of essential office responsibilities.

Key Responsibilities

Payroll Administration

• Collect and organize employee timecards from multiple electrical contractors each week.
• Review timecards for accuracy, missing hours, and discrepancies.
• Prepare and submit weekly payroll accurately and on time, no later than Wednesday.
• Coordinate with our payroll funding company to ensure payroll is processed correctly.
• Assist with payroll corrections and employee pay questions.
• Prepare and submit certified payroll reports for prevailing wage projects when required.
• Maintain accurate payroll records and employee documentation.
• Track employee hours, pay rates, and job assignments.

Employee Onboarding & Recordkeeping

• Assist with onboarding new employees.
• Collect and organize employment paperwork, including I-9s, W-4s, direct deposit forms, and emergency contact information.
• Verify and track employee electrical licenses, OSHA certifications, and driver's licenses.
• Enter new employee information into Beyond staffing software.
• Maintain organized and confidential employee records.
• Monitor expiring licenses and certifications.
• Assist with employee offboarding and updating employment records.

Customer & Contractor Administration

• Assist with setting up new electrical contractor customers.
• Prepare and distribute customer contracts for electronic signature.
• Collect and organize W-9 forms, certificates of insurance (COIs), and other required documents.
• Maintain accurate customer information and records.
• Coordinate with our payroll funding company regarding new customer approvals.
• Assist with maintaining customer agreements, billing information, and documentation.

General Administrative Support

• Maintain organized digital files and company records.
• Respond to employee and customer emails as needed.
• Assist with resolving payroll and administrative questions.
• Work directly with the owner and internal team to keep daily operations running smoothly.
• Help develop and improve administrative procedures as the company grows.
• Perform additional administrative duties as needed.

Qualifications

Required

• Strong organizational skills and attention to detail.
• Ability to manage multiple responsibilities and meet strict weekly deadlines.
• Comfortable using computers, email, spreadsheets, and online software.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Dependable, trustworthy, and able to handle confidential employee information.
• Willingness to learn new software and procedures.

Preferred

• Previous payroll processing experience.
• Administrative or office management experience.
• Experience working for a staffing agency or construction-related company.
• Familiarity with employee onboarding, payroll documentation, and certified payroll.
• Experience using Microsoft Excel, Google Sheets, or similar programs.
• Experience with Beyond staffing software is a plus but not required.

Work Schedule & Location

This is primarily a remote, work-from-home position.

Some initial in-person training will be required in the Enfield, Connecticut area, along with occasional in-person meetings as needed.

The candidate must be available to meet weekly payroll deadlines, particularly on Mondays, Tuesdays, and Wednesdays.

Who We're Looking For

We're looking for someone who is organized, dependable, and takes pride in doing things correctly.

Our company operates in a fast-paced staffing environment where employees are working at different job sites throughout Connecticut. Accuracy, communication, and meeting deadlines are extremely important.

The ideal candidate is someone who can work independently, stay on top of responsibilities, and help keep our administrative operations organized as we continue to grow.

Why Join Top-Tier-Temps?

• Work primarily from home.
• Join a growing Connecticut-based small business.
• Work directly with the owner and a small, supportive team.
• Opportunity to take ownership of important administrative responsibilities.
• Be part of a company that continues to expand throughout the electrical industry.

To Apply

Please submit your resume through Indeed. Candidates with payroll, administrative, staffing, or construction industry experience are encouraged to apply.

Top-Tier-Temps LLC

Enfield, Connecticut

E1208818

Pay: $50,000.00 per year

Work Location: Hybrid remote in Enfield, CT 06083