Administrative assistant to Board of Directors

About the Organization

Palestine Children’s Relief Fund is a U.S.-based nonprofit organization dedicated to providing medical services and humanitarian Relief to children and people in the levant. We are seeking a highly organized, professional, and dependable Administrative Assistant to the Board of Directors to provide administrative and coordination support to the Board of directors.

This position is an excellent opportunity for an individual who is detail-oriented, proactive, and comfortable working with senior leaders and volunteers in a mission-driven nonprofit environment.

Position Overview

The Administrative Assistant will support the Board of Directors in managing communications, meetings, records, schedules, and follow-up activities. The successful candidate will help ensure that Board operations are organized, timely, professional, and well documented.

Key Responsibilities

• Coordinate and maintain the Board of Directors’ calendar, meetings, and events.
• Schedule Board meetings, committee meetings, and other leadership meetings.
• Prepare and distribute meeting agendas, materials, presentations, and supporting documents.
• Attend Board meetings and prepare accurate meeting notes and minutes.
• Maintain organized and confidential Board records, including minutes, resolutions, policies, and organizational documents.
• Track Board decisions, assignments, deadlines, and follow-up items.
• Assist with communication between Board members, committees, staff, consultants, and external partners.
• Draft and proofread correspondence, meeting summaries, reports, and other documents.
• Assist with preparation for Board retreats, annual meetings.
• Maintain appropriate confidentiality regarding Board discussions, organizational matters, donors, partners, and other sensitive information.
• Support basic research, document preparation, and administrative projects as requested.
• Help improve administrative systems, processes, and organizational efficiency.

Qualifications

• Bachelor’s degree preferred; relevant professional experience may be considered in lieu of a degree.
• 2+ years of experience in administrative, executive assistant, nonprofit, or organizational support roles preferred.
• Excellent written and verbal communication skills English and Arabic languages.
• Strong organizational and time-management abilities.
• Exceptional attention to detail and follow-through.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office or Google Workspace, including Word/Docs, Excel/Sheets, PowerPoint/Slides, and email/calendar systems.
• Ability to prepare professional correspondence, agendas, minutes, and reports.
• Strong interpersonal skills and the ability to work effectively with senior leaders, and volunteers.
• Demonstrated discretion and ability to handle confidential information.
• Ability to work independently while also functioning effectively as part of a team.
• Previous nonprofit or Board-support experience is a plus.

How to Apply

Please submit the following to…….

• Resume/CV
• Brief cover letter describing your interest in the position and relevant experience
• 2-3 references

Pay: $33.00 - $35.00 per hour

Expected hours: 5.0 – 10.0 per week

Work Location: Hybrid remote in Chicago, IL 60602