Part-Time Administrative Assistant

Description

The Baltimore Compost Collective is growing Black Gold in Baltimore! Do you have a drive to help address the environmental injustices that are happening in urban communities? You might be a great fit for our organization! This position reports directly to the Baltimore Compost Collective Executive Director, Marvin Hayes. As a growing organization, we are seeking an Administrative Assistant who is capable of working across the organization, with a focus on hands-on and strategic business development and growth.

Are you highly organized, a self-starter, and a team player? The primary duties of this position are:

Business Administration

• Manage customer onboarding, database administration, communications, and relationship building, including responding to customer inquiries in a timely manner.
• Organize & order supplies
• Records management
• Support light accounting or bookkeeping tasks, such as invoice processing and expense report reconciliation.
• Schedule and maintain communications with contractors, lawyers, and government officials related to property compliance and development
• Manage and coordinate calendars, schedule appointments, and book travel arrangements for the Executive Director and Team.

Nonprofit Development

• Develop and refine business plans aligned with organizational goals
• Lead outreach, marketing, fundraising research, partnership development, and relationship-building efforts to grow the customer base and organizational impact.
• Support logistics for new product research and development
• Coordinate meetings with legal advisors, fiscal sponsors, board members, and the executive team; prepare agendas, meeting packets, minutes, and follow-up documentation.
• Draft, proofread, and send emails, memos, letters, and organizational reports
• Maintain compliance calendars for annual filings, charitable registrations, and reporting requirements for 501(3)(c) status

Grant Writing/Fundraising

• In partnership with the executive team & fiscal sponsor organization, write, edit, and review grant proposals
• Track grant timelines, deliverables, program data, participant feedback, and reporting requirements; assist with drafting, reviewing, and submitting grant reports and final deliverables.
• Research and identify new funding opportunities while cultivating and maintaining strong relationships with new and existing funders.
• Assist with donor communications, database entry (such as Salesforce or Excel), and mailings
• Help coordinate special events, workshops, fundraising galas, or annual meetings
• Track program data, participant feedback forms, or grant documentation

Youth Mentorship

* Offer training and support to youth leaders growing and developing capacity across organizational operations

REQUIREMENTS

QUALITIES

• Dependable self-starter
• Non-profit heart: a heart for youth development & entrepreneurial community-based development
• Willingness to learn
• Detail oriented
• Problem solving

REQUIRED EXPERIENCE

• Business administration and logistics knowledge
• Customer Management experience
• Good verbal communication and writing skills

PREFERRED QUALIFICATIONS

• Business, communications, non-profit management or related degree preferred
• Knowledge of various programs/software (Canva, Stripe, ZOHO, Excel, etc.)
• Grant writing
• Composting or other environmental justice operations
• Youth mentorship

LOGISTICAL QUALIFICATIONS

• Valid driver’s license
• Available to work occasional weekends (events & workshops; approximately 1-2 weekend days per month)
• Ability to lift 25 lbs

COMPENSATION

Starting compensation at $25 per hour at 20-25 hours a week, with regular performance-based promotion and bonus potential. Health insurance benefits provided for full-time employees.

HOW TO APPLY

To apply for this position, send your resume and cover letter addressed to Marvin Hayes, the Baltimore Compost Collective Executive Director at baltimorecompostcollective@gmail.com, and copy Dr. Nicole Labruto at nlabruto@jhu.edu. In your cover letter, please address your interest in and experience relevant to this role and our operations. DO NOT apply within Indeed. We look forward to interviewing you!

Pay: From $25.00 per hour

Expected hours: 20.0 – 25.0 per week

Work Location: Hybrid remote in Baltimore, MD 21203