Part-Time Administrative Assistant - Day

Job Summary

Expected Hours: 8 hours per weekSchedule: Monday and Wednesday, 9:00 AM–1:00 PM

Work Location: In Person

Job Description

Prime Time Medical Training, LLC is seeking a reliable, organized, and professional Part-Time Administrative Assistant to support daily office operations, student enrollment, and customer service.

We are a healthcare training organization offering Nursing Assistant, Phlebotomy Technician, Clinical Medical Assistant, CPR/BLS/ACLS, and other healthcare training programs.

The Administrative Assistant will serve as a primary point of contact for prospective students, current students, and visitors. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage administrative responsibilities independently.

We are looking for someone who demonstrates professionalism, takes initiative, and is committed to providing excellent customer service.

Key Responsibilities

Administrative & Front Desk Support

• Greet and assist students, prospective applicants, and visitors.
• Answer incoming telephone calls and respond to business emails.
• Schedule appointments, meetings, and student consultations.
• Maintain an organized and professional front office.
• Perform data entry, filing, scanning, printing, and document preparation.
• Maintain accurate electronic and paper records.
• Assist with general office operations and assigned administrative projects.

Student Enrollment & Registration

• Respond to inquiries about available healthcare training programs.
• Assist prospective students with enrollment applications and registration.
• Follow up with prospective students regarding enrollment opportunities.
• Track incomplete applications and outstanding enrollment documentation.
• Provide information about upcoming classes, program schedules, and registration procedures.
• Maintain enrollment tracking spreadsheets and student communication records.
• Assist with preparing class rosters and student registration materials.

Student Services & Communication

• Send appointment confirmations, class reminders, and general announcements.
• Assist students with basic administrative questions.
• Direct academic or instructional concerns to the appropriate instructor.
• Support student retention through timely communication and follow-up.
• Assist with outreach, marketing, and promotional activities as assigned.

Qualifications

Required Qualifications

• High school diploma or equivalent.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills.
• Strong organizational skills and attention to detail.
• Basic computer proficiency, including email and spreadsheets.
• Ability to multitask and prioritize responsibilities.
• Ability to work independently and follow established procedures.
• Dependability, punctuality, and professionalism.
• Ability to maintain confidentiality of student and business information.

Preferred Qualifications

• Previous administrative, receptionist, or customer service experience.
• Familiarity with Google Workspace or Microsoft Office.
• Experience with scheduling, enrollment, or administrative software.
• Previous experience in healthcare or educational administration.

Training on company-specific systems and procedures will be provided.

Compensation & Schedule

• Starting Pay: $17.00 per hour
• Schedule: Monday and Wednesday, 9:00 AM–1:00 PM
• Expected Hours: 8 hours weekly
• Employment Type: Part-Time
• Additional hours may be available based on operational needs.
• Performance and responsibilities will be evaluated periodically.

Work Location

Prime Time Medical Training

Spring Lake Park, MN

This position requires on-site attendance during scheduled shifts.

How to Apply

Interested candidates should submit an updated résumé through Indeed.

Qualified applicants may be contacted for an initial phone screening and an in-person interview.

Pay: $17.00 - $20.00 per hour

Work Location: Hybrid remote in Minneapolis, MN