Administrative Assistant

*Executive & Administrative Support*

• Manage executive calendars, scheduling meetings, interviews, tours, family meetings, contract signings, and other appointments.
• Coordinate meeting logistics, prepare agendas, assemble materials, and document action items as requested.
• Assist leadership with correspondence, presentations, reports, spreadsheets, and other business documents.
• Monitor priorities and deadlines while helping executives stay organized and focused on strategic initiatives.
• Serve as a professional point of contact for visitors, families, vendors, and business partners.

*Office Administration*

• Maintain organized physical and electronic filing systems while ensuring confidentiality and HIPAA compliance.
• Prepare and organize resident admission and move-out documentation.
• Coordinate incoming and outgoing mail, shipping, scanning, filing, and document management.
• Assist with ordering office supplies, maintaining inventory, and coordinating vendor services. Ensure restocking of break room supplies including snacks and drinks and cleaning of refrigerators and coolers.
• Support general office organization and presentation to ensure a welcoming and professional environment.

*Project & Leadership Support*

• Provide administrative support for company projects, special initiatives, and organizational priorities.
• Assist with preparing materials for leadership meetings, orientations, training sessions, and company events.
• Help coordinate travel arrangements, meeting registrations, and related logistics when needed.
• Track project timelines, follow-up items, and deliverables to assist leadership in meeting organizational goals.

*Communication & Customer Service*

• Professionally answer and direct phone calls, emails, and visitor inquiries.
• Communicate effectively with residents, families, employees, healthcare professionals, vendors, and community partners.
• Draft routine correspondence and assist with internal communications.
• He...