Administrative Assistant - Administration - FT Days

Position Status

Full time Shift

First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week:

40

Job Information

Exemption Status: Exempt

A Brief Overview

The Administrative Assistant provides administrative support to the Senior Vice President(s)/Vice President(s). Must have excellent customer service skills and the ability to work in a fast-paced environment with strong attention to detail and maintain a balance between multiple priorities. Critical thinking and the ability to work independently are a must. The Administrative Assistant must be dedicated to the Small Moments culture and the Tenets of Stormont Vail Health.

Education Qualifications

• Associate's Degree or 5 years of administrative secretarial work experience can be substituted in lieu of education. Required
• Bachelor's Degree Preferred

Experience Qualifications

* 5 years Administrative secretarial work experience, healthcare preferred. Education can be substituted in lieu of experience. Required

Skills and Abilities

* Proficient in Microsoft Office products including Word, Excel, PowerPoint, and Outlook. (Required proficiency)

What you will do

• Act as a liaison between the Senior Vice President(s)/Vice President(s) and team members, medical staff, and the general public.
• Coordinate and maintain effective office procedures and efficient workflows. Take action authorized in superior’s absence and use initiative and judgment to see that matters requiring attention are referred to delegated authority or handled in a manner so as to minimize effect of Senior Vice President/Vice President’s absence.
• Schedule appointments and maintain calendar. Make arrangements for and coordinate conferences and meetings, including but not limited to, preparing agendas and recording minutes.
• Prepare communication outlined by executive from oral or written directions. Sort, read and annotate incoming mail, email, and documents, and ta...