Administrative Assistant / Practice Coordinator (Part-Time) Talk to Wes, LLC – Lombard, Rolling Mead

Administrative Assistant / Practice Coordinator (Part-Time) Talk to Wes, LLC – Lombard, Rolling Meadows

Talk to Wes, LLC is a growing outpatient mental health practice serving children, adolescents, adults, and families. We are looking for a highly organized, dependable, proactive person to support the daily operations of our expanding practice.

This position starts as a part-time role (20 hours per week, approximately 4 hours per day, Monday–Friday) with opportunities for growth, additional responsibilities, and potentially transitioning into a full-time position in the future.

Responsibilities

-Verify insurance benefits by phone and through insurance portals

-Call insurance companies regarding claims, credentialing, provider information, and administrative issues

-Make and return phone calls regarding scheduling, payments, and other non-clinical matters

-Enter client information into systems and maintain accurate records

-Review intake paperwork and ensure all required forms, signatures, and documents are completed

-Send, receive, organize, and fax documents

-Write and send emails as directed

-Track deadlines and ensure required documents are submitted on time

-Help create and maintain systems to track claims, insurance information, signatures, deadlines, and required paperwork

-Assist therapists with non-clinical administrative tasks

-Monitor office supplies and place orders when needed

-Coordinate business cards, marketing materials, and other office needs

-Assist with various administrative projects and daily tasks that support the growth of the practice

-Occasionally run business-related errands if needed (mileage reimbursement provided)

- complete daily/weekly task prepared by the supervisor.

Qualifications

Strong organizational and time-management skills

Excellent verbal and written communication skills

Ability to manage multiple tasks and follow through independently

Strong attention to detail

Comfortabl...