Administrative Assistant - Lobby

Career Area

Job Description

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Compensation Grade Range

52,166.00 - 78,250.00

Compensation and benefits may vary depending on multiple individualized factors, job level, market, location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Caterpillar.

Click HERE to learn more about your benefits.

Provides administrative support and coordination activities for a team of people, typically at Manager level.

Responsibilities

• Answering telephone, taking messages and answering routine questions.
• Maintaining vacation schedule and master schedule of whereabouts for staff.
• Maintaining master copies of organizational policy and procedure manuals and keeping them up-to-date.
• Typing and distributing communications, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.

Minimum requirements

• Administrative, reception, front desk, check-in, customer service, or office support experience.
• Proficiency in Microsoft Excel, Outlook, Word, and other Microsoft Office applications.
• Experience greeting visitors, managing check-in processes, and providing professional customer service in a fast-paced environment.
• Experience answering multi-line phone systems, taking messages, and responding to routine inquiries.
• Experience coordina...