Administrative Assistant (Hybrid)

About Us

Beauty Exchange is a growing beauty supply retailer with multiple locations across the Southeast. We're looking for a dependable, organized, and proactive Administrative Assistant to support our leadership team with day-to-day administrative tasks, project coordination, marketing support, and special initiatives.

This position is ideal for someone who enjoys variety, loves staying organized, and thrives in a fast-paced environment. No two days are exactly the same, so we're looking for someone who is flexible, eager to learn, and ready to jump in wherever they're needed.

Responsibilities

• Manage calendars, schedule meetings, appointments, and virtual calls.
• Help keep the leadership team organized by tracking schedules, priorities, deadlines, and upcoming commitments.
• Monitor emails and assist with follow-ups to ensure important tasks don't get overlooked.
• Prepare spreadsheets, reports, presentations, and other business documents.
• Perform data entry and maintain organized digital files and records.
• Coordinate meetings by preparing agendas, taking notes, and tracking action items when needed.
• Assist with travel arrangements and scheduling logistics as needed.
• Support marketing projects by organizing content, coordinating with team members, gathering store information, and helping keep campaigns on schedule.
• Conduct online research for products, vendors, competitors, and business initiatives.
• Communicate with stores, vendors, and internal team members to gather information and follow up on outstanding items.
• Assist with special projects and miscellaneous administrative tasks that help the leadership team stay focused on higher-level priorities.
• Help anticipate upcoming needs by keeping leadership informed of schedules, deadlines, and important follow-ups.
• Learn new systems and processes to help improve efficiency and keep projects moving forward.

Qualifications

* Previous administrative, office, or assistant exp...