Administrative Assistant

Harder Mechanical is one of the nation’s largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Concord, CA; and Salt Lake City, UT.

As an Administrative Assistant, you will work with our team at our Fab Shop Office in Milwaukie, OR. In this role, you’ll be responsible for supporting the fab shop and project management team in all office duties and miscellaneous tasks. The successful candidate will demonstrate a high attention to detail, ability to multitask, and experience working within a team environment. The schedule is 6:30am to 3:00pm Monday through Friday.

*This position is not eligible for remote work.*

Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at www.harder.com.

Admins at Harder perform the following daily tasks

• Support the Fab Shop team with data entry, and completing tasks critical to business success
• Assist with the uploading, printing, and electronic filing of construction drawings
• Schedules and coordinates meetings, appointments and maintains calendars
• Cover the reception area at the office, welcome guests, and help with shipping and receiving
• Prepare and distribute daily/weekly communications including reports, invoices, transmittals, and various other documents
• Support key processes such as timecard submissions, scheduling transfers and new hires into safety training etc.
• Maintain filing systems (electronic and physical) with a focus on document control
• Communicate clearly and effectively with internal and exter...