Administrative Assistant

Administrator

EXIT Realty South Central

Location: Remote / Hybrid (Alabama Preferred) Employment Type: Part-Time or Full-Time

Position Overview

EXIT Realty South Central is seeking a highly organized and detail-oriented Administrator to support our regional operations team. This position is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and takes pride in maintaining accuracy and efficiency.

The ideal candidate is a proactive problem solver, strong communicator, and creative thinker who can work independently while meeting deadlines and supporting a variety of administrative, compliance, and operational functions.

Real estate, franchise, or related industry experience is preferred but not required.

Key Responsibilities

Administrative & Operations

• Process and organize company paperwork and documentation
• Maintain digital file management systems and records
• Collect and organize onboarding information for new franchisees, agents, and team members
• Draft agreements, correspondence, and administrative documents
• Assist with special projects and day-to-day operational needs

Compliance & Documentation

• Review documents for completeness and compliance with company requirements
• Track missing documentation and follow up as needed
• Maintain accurate records and filing systems
• Support compliance initiatives and reporting processes

Financial & Bookkeeping Support

• Work closely with the bookkeeping team regarding invoices, balances, and account information
• Assist with administrative financial recordkeeping
• Track and organize payment-related documentation

Events & Communications

• Assist with planning and coordinating meetings, conferences, training events, and company functions
• Support webinar and virtual meeting logistics
• Assist with email marketing campaigns and communications
• Help manage registration lists, attendee information, and event materials

Required Skills & Qualifications

Technical Skills

• Adobe Acrobat PDF Editor
• Microsoft Word, Excel, and Outlook
• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Zoom and Zoom Meetings
• Email marketing platforms (Constant Contact or similar systems)
• General proficiency with cloud-based software and online collaboration tools

Professional Skills

• Exceptional organizational and time-management abilities
• Strong attention to detail and accuracy
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Self-motivated with the ability to work independently
• Professional and positive attitude
• Creative, solution-oriented mindset
• Ability to handle confidential information with discretion

Preferred Qualifications

• Real estate, franchise, brokerage, or adjacent industry experience
• Experience working remotely and managing digital workflows
• Familiarity with CRM systems and transaction management platforms
• Event planning or project coordination experience

What We're Looking For

We are looking for someone who

• Stays focused and productive in a fast-paced environment
• Can prioritize tasks and meet deadlines consistently
• Enjoys creating systems and improving processes
• Takes initiative without needing constant supervision
• Brings professionalism, reliability, and a team-first attitude to everything they do

To apply, please submit your resume to Regional Owner, Troy Dooley to troy@exitsouthcentral.com with Subject Line “Regional Admin Application”

Pay: From $16.50 per hour

Work Location: Remote