Administrative Assistant

Administrative Assistant— Grant Hill Construction

*Portland, OR | Part-Time or Full-Time | Remote-Friendly*

Who We Are

Grant Hill Construction is a residential remodeling company serving the Portland metro. We run kitchens, bathrooms, and whole-home remodels for clients who trust us with their homes. We communicate clearly, follow through, and treat people right — and we need someone who operates the same way.

The Role

The owner is on job sites, on the phone with subs, and managing active projects. You're the person who makes sure nothing falls through the cracks while that's happening. You'll handle incoming communications, keep client and job information organized, and make sure the business runs smoothly behind the scenes.

This is a coordination and communication role. No construction experience required, but familiarity with the industry is helpful — you need to be genuinely organized, warm on the phone, and comfortable learning new software.

What You'll Do

• Answer incoming calls and texts from clients, subs, and new leads — triage and route appropriately
• Respond to routine client inquiries (status updates, scheduling questions) with drafts for owner approval
• Follow up with subcontractors on scheduling confirmations and outstanding commitments
• Send invoices, track payment status, and send polite payment reminders
• Track material orders and flag delivery issues to the project manager
• Maintain job files in Notion and JobTread — keep contact info, notes, and status current
• Utilize Claude to update custom customer facing dashboards, draft emails, and keep memory of job data.
• Manage the owner's calendar — site visits, client meetings, sub walkthroughs
• Handle new lead intake — gather job info, set expectations, schedule initial consultations
• Draft professional client emails for owner review

What We're Looking For

* Warm, professional phone presence — clients are trusting us with significant investments in their ho...