: Office Assistant / Administrative Support (Phone & Paperwork)

Job Summary

We are seeking a proactive and organized Office Assistant / Administrative Support professional to join our dynamic team. This role is vital in ensuring smooth daily operations by managing front desk responsibilities, handling phone communications, and processing paperwork efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent organizational skills to support office management, customer service, and administrative functions. This paid position offers an engaging environment where you can develop your skills while contributing to a well-functioning office.

Duties

• Answer multi-line phone systems promptly and professionally, providing exceptional customer support and directing calls appropriately
• Greet visitors at the front desk with friendly and courteous service, maintaining a welcoming atmosphere
• Manage incoming and outgoing paperwork, including filing, data entry, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, scheduling, and communication tasks
• Maintain organized filing systems both physically and digitally to ensure easy retrieval of documents
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping
• Support office management activities such as calendar management, appointment scheduling, and supply inventory control
• Provide clerical support including typing reports, proofreading correspondence, and updating databases as needed
• Demonstrate excellent phone etiquette when handling inquiries or customer support calls in a bilingual environment if applicable

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite and Google Workspace applications
• Experience with QuickBooks for bookkeeping and financial record management
• Excellent organizational skills with the ability to multitas...