Personal Assistant

Overview

We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and ensure smooth daily operations. This role is vital in managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and proactive communication. Join us to be a key contributor in creating an efficient and productive workplace where your skills in office management, event planning, and administrative support will shine!

Responsibilities

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
• Provide comprehensive executive administrative support by handling correspondence, preparing reports, proofreading documents, and transcribing audio or video recordings with accuracy.
• Organize and facilitate events, meetings, and conferences from planning stages through execution, ensuring all logistics are seamlessly arranged.
• Oversee office management tasks such as filing, data entry, maintaining multi-line phone systems, and managing confidential information with integrity.
• Collaborate with C-suite executives and internal teams to streamline communication channels using internal communication tools and video conferencing software like Zoom or Microsoft Teams.
• Coordinate project activities by tracking deadlines, preparing project documentation, and assisting with project management tasks to ensure timely delivery.
• Handle bookkeeping responsibilities including invoicing, expense tracking via QuickBooks or similar software, and supporting basic bookkeeping functions.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant with strong office management skills.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing platforms.
• Experience with bookkeeping tools such as QuickBooks is highly desirable.
• Excellent written and verbal communication skills along with professional phone etiquette.
• Ability to handle confidential information discreetly while maintaining high levels of professionalism.
• Strong typing skills combined with data entry experience; detail-oriented with proofreading capabilities.
• Demonstrated ability to coordinate multiple projects simultaneously while maintaining attention to detail.

Join our team as a Personal Assistant where your organizational prowess and proactive approach will empower our leadership team to achieve their goals efficiently! We value your expertise in office management, project coordination, and administrative excellence—help us create an environment of productivity and success!

Pay: $33.38 - $38.16 per hour

Expected hours: 30.0 per week

Benefits

• Flexible schedule
• Relocation assistance

Work Location: Hybrid remote in Raleigh, NC 27629