Operations Assistant

Position summary

Managed Asset Portfolios is hiring an Operations Assistant to support the firm's daily operations. The role sits on the operations team and keeps the firm's records, workflows, and reporting accurate, organized, and on time.

This is an operations and administrative role. It is not a financial analyst, research, or portfolio management position, and it does not involve investment recommendations, security analysis, or client portfolio decisions. Candidates seeking an investment analyst or portfolio manager track should not apply for this posting.

Location: Onsite, Monday through Friday. Remote and hybrid arrangements are not available.

Employment type: Full-time

Report to: Director of Operations and/or Principal Operating Officer

Key responsibilities

• Maintain and update client account records, forms, and documentation in the firm's custodian portals and internal files
• Build, maintain, and reconcile Excel-based trackers, logs, and reports
• Prepare recurring operational and compliance reports for management and the firm's compliance staff
• Reconcile data across custodian statements, portfolio accounting software, and internal records; identify and resolve discrepancies
• Assist with the creation of quarterly fact sheets and strategy overviews, including data checks and document assembly
• Assist in updating relevant databases with up-to-date performance and AUM data monthly and quarterly
• Support recordkeeping and document retention requirements under the firm's compliance program
• Draft correspondence, memos, and procedure documentation in Word; prepare presentation materials in PowerPoint as needed
• Provide backup coverage for other operations team members and assist with special projects

Required qualifications

• Bachelor's degree (4-year) in business administration, management, operations, accounting, or a related business discipline
• Intermediate or better Microsoft Excel skills: comfortable with lookup functions (VLOOKUP/XLOOKUP, INDEX/MATCH), pivot tables, conditional formatting, data validation, and building and maintaining multi-tab workbooks
• Proficiency across the Microsoft Office suite, including Word, Outlook, Teams, and PowerPoint
• Demonstrated accuracy and attention to detail; comfortable checking your own work and others' before it goes out
• Strong organizational skills with the ability to manage multiple recurring deadlines and ad hoc requests at once
• Clear written and verbal communication, including professional correspondence with clients, custodians, and vendors
• Discretion in handling confidential client and firm information
• Ability to follow documented procedures and to document new ones
• Ability to work onsite full-time at our office

Preferred qualifications

• Ideally have worked in a registered investment adviser, broker-dealer, bank, trust company, accounting firm, or other professional services environment
• Familiarity with custodian platforms (Schwab Advisor Center, Fidelity Wealthscape, or similar) and portfolio accounting software
• Exposure to RIA compliance recordkeeping
• Experience creating process documentation or checklists

Salary

The starting salary for this position is $60,000 per year. A higher starting salary is available for candidates who bring relevant prior experience, including:

• Work in operations or administrative roles at an investment adviser, broker-dealer, custodian, or similar firm
• Familiarity or hands-on experience with portfolio accounting systems such as Advent APX or comparable platforms
• Familiarity with the Global Investment Performance Standards (GIPS®) and performance reporting or composite maintenance

Final compensation will reflect the depth of that experience.

Work environment

This position is based in our office and requires onsite presence five days a week during regular business hours. We do not offer remote or hybrid work for this role. The work is deadline-driven around monthly and quarterly cycles, with steady day-to-day administrative and data responsibilities in between.

You will work closely with the operations and compliance teams in a small, collaborative office where accuracy and follow-through are valued over speed.

How to apply

Submit a resume. Qualified candidates will be contacted to schedule an onsite interview.

Managed Asset Portfolios is an equal opportunity employer.

Pay: From $60,000.00 per year

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Work Location: In person