Office Manager & Receptionist

The Duff & Phelps team brings together a rare mix of skill, experience, education and credentials in a collegial, collaborative environment.

Job Description

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DUTIES AND RESPONSIBILITIES

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• RECEPTIONIST DUTIES:
• Provides full-time reception coverage Monday – Friday from 8:00AM – 5:00PM, with one-hour lunch break, and in the office 4 days a week (Monday-Thursday) including flexibility in working hours when needed. Daily tasks include: answering phones, greeting & assisting visitors and staff, ordering and stocking all kitchen and office supplies, maintaining office and kitchen equipment *(copiers, refrigerators, coffee and water dispensers, etc.)* updating phone lists, routing e-faxes, sorting and distributing express mail packages and incoming and outgoing mail.
• Coordinates meeting logistics, including approving conference room schedules, ensuring proper room set up & clean-up, securing guest building passes, issuing temporary & permanent badges, ordering meeting meals, coordinating guest offices, and other admin assistance as required.
• Supports the general administrative and office needs with tasks assigned by the SMD. Supports the marketing and human resources departments and other senior management with preparing, updating, printing/binding presentation materials for client meetings, new hire orientation, board presentations and special projects as assigned.
• Assists the HR Director with new hire onboardings and employee terminations including office set-up/cleanup, ordering badges and business cards, various new hire trainings, updating the general office procedural manual, CFA certificate framing, subscriptions (*WSJ, FT*), and shipping personal belongings and deactivations for terminations.
• Prepares, proofreads, distributes and maintains assigned correspondence, reports and presentations for projects requiring knowledge of circumstances and company/departmental policy. Independently records, prepares and distr...