Licensed Real Estate Operations Assistant

Responsibilities

Responsibilities include

• Manage and update the CRM, client database, follow-up tasks, and lead records
• Support active buyers and sellers throughout the transaction process
• Coordinate transaction timelines, deadlines, documents, and communication
• Communicate professionally with clients, agents, lenders, title companies, inspectors, and vendors
• Make client phone calls and follow-up calls as needed
• Help prepare listing, buyer, and transaction-related paperwork
• Keep the team organized with tasks, reminders, files, and next steps
• Assist with client experience, customer service, and relationship management
• Support marketing, listing coordination, and social media/admin tasks as needed
• Help create a smooth, professional experience for every client from first contact to closing

Requirements

Required qualifications

• Active real estate license
• Experience handling or supporting 100+ real estate transactions
• Strong knowledge of real estate contracts, deadlines, and transaction timelines
• CRM experience
• Excellent communication and client service skills
• Highly organized and detail-oriented
• Comfortable making phone calls and speaking directly with clients
• Able to work full-time in or near Davis County, Utah
• Professional, personable, upbeat, and reliable

Preferred qualifications

Preferred but not required

• Experience as a transaction coordinator, licensed real estate assistant, operations assistant, listing coordinator, or executive assistant to a top-producing agent
• Experience with real estate CRMs, Google Workspace, MLS systems, e-signature platforms, and transaction management tools
• Basic social media or marketing coordination experience

Application instructions

To apply, please submit your resume and answer the screening questions. Candidates with an active real estate license and transaction experience will be prioritized.

Pay: $50,000.00 - $70,000.00 per year

Application Questi...