Learning & Development (L&D) Administrative Assistant

About

Join Arctic Slope Regional Corporation (ASRC), a private, for-profit corporation that is owned by and represents the business interests of its over 14,500 Iñupiaq shareholders. As the largest Alaskan-owned company employing over 18,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

We are proud to be recognized as Alaska Business Magazine’s #1 Top 49er for over 30 years running and #120 on the Forbes’ America’s Top Private Companies. Overview:

Under the direction of the Sr. Director of L&D this position is responsible for assisting management and team members on various administrative and department projects throughout Human Resources, with a focus on the services provided by the L&D team.

Responsibilities: * Services, including scheduling training sessions, booking venues, and managing logistics. * Act as the primary point of contact for visitors and internal clients. Handle inquiries from employees and managers. * Organize and schedule appointments, planning meetings, and taking minutes. * Research L&D practices to meet organization, departmental, and individual development needs. * Assist with monthly shareholder and employee statistic reporting process and other regular or ad hoc reports. * Assist with preparing and scheduling training. * Assist with preparing flyers, mailers, and other marketing materials. * Attends events on behalf of L&D. * Provide administrative support for the Department including ordering supplies and greetings guests. * At the direction of supervisor, develop and draft content, communications, illustrations, and presentations to effectively present information. * Assist with special projects, as assigned. * Travel to annual shareholder meetings, conferences, and offsite events.

Qualifications: * High school diploma or equivalent. * Three (3) years of related administrative experience with increasing responsibility. * Strong working knowledge of MS Office products (including Excel), DocuSign, Adobe, Adobe Professional, Canva and similar programs and willingness to become proficient in same. * Experience answering phones, scheduling and supporting meetings, booking travel and other related administrative tasks. * Knowledge, understanding and sensitivity to the Iñupiat culture. * Current driver’s license with an acceptable driving record.

The ability to speak and understand the Iñupiaq language is important and preferred.

Experience in graphic design or communications preferred.

Competency Requirement

ASRC values the competencies that enable individual and organizational success. The Company maintains an enterprise competency framework that outlines core and role-specific expectations across levels. Competency requirements and definitions are reviewed periodically and may evolve to reflect business needs. Employees are expected to demonstrate the competencies applicable to their role as maintained by Human Resources and their business unit.

Language Skills

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, or legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top administration, public groups, or boards of directors.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; reach with hands and arms; and to use hands to finger, handle, or feel. The employee is occasionally required to stand, frequently walk, climb, balance, and occasionally taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job includes the ability to use close vision, distance vision, peripheral vision, depth perception and adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The work environment is in a busy office setting. The noise level in the work environment is usually moderate. On occasion, the incumbent is required to work alone at various times during the day or night. While performing the duties of this job, the employee may be occasionally exposed to outside weather conditions, occasionally be exposed to wet or humid conditions, may frequently be exposed to extreme cold, and occasionally exposed to extreme heat and may be required to travel in small and large commercial aircraft.

Equal Opportunity and Policy Statement: Why Petrostar is Different Purpose-Driven Work: Every day, Petro Star employees help fuel Alaska's economy and infrastructure. From supporting military readiness and aviation operations to delivering energy solutions to remote communities, your work directly contributes to keeping Alaska moving. Safety-First Culture: Safety is at the core of everything we do. We are committed to maintaining the highest standards of environmental stewardship, operational integrity, and workplace safety while empowering employees to take ownership of safe and responsible operations. Career Growth Opportunities:* Professional development and technical training programs * Mentorship from experienced industry leaders * Opportunities for advancement across refinery, operations, engineering, maintenance, commercial, and corporate functions * Continuous learning and career development support

Industry Leadership & Stability

* Alaska’s only locally owned and operated petroleum refining and marketing company * 40+ of experience serving Alaska's energy needs * Backed by the strength and stability of ASRC, one of Alaska's largest and most successful companies * Critical supplier to military, aviation, commercial, and rural markets throughout Alaska

Total Rewards

At Petro Star, we believe exceptional people deserve exceptional benefits. Our comprehensive total rewards package reflects our commitment to your success, well-being, and financial security. Financial Security:* Competitive salaries with performance-based opportunities * 401(k) retirement plan with company matching contributions* * Employee referral bonus opportunities

Health & Wellness

* Comprehensive medical plan options through the Federal Employee Health Benefits (FEHB) Program* * Dental and vision insurance options* * Employee Assistance Program (EAP) for employees and their families * Supplemental insurance offerings including life insurance, disability coverage, AD&D, accident insurance, critical illness insurance, hospital indemnity, legal services, identity theft protection, and pet insurance*

Professional Development

* Leadership development programs * Technical and professional skills training * Mentorship and career advancement opportunities * *Benefit eligibility varies by position, employment status, and work location. Specific benefits for this role will be discussed during the hiring process.*

*Petro Star Inc., a division of ASRC, is a drug-free workplace and pre-employment drug testing is part of the hiring process.* *ASRC and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status, age or any other legal protected status. EOE: M|F|D|V* *EEO Poster* *Petro Star Inc. is the refining division of Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.* *ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.* *If you require assistance or a reasonable accommodation during the application process, please contact us at* *asrchr@asrc.com**.*