Executive Personal Assistant

Job description

Brabner & Hollon, Inc. is a privately owned distribution, construction, and service organization that has been in operation for over 75 years offering a complete range of doors, door hardware, and related products. Learn more about who we are at brabnerhollon.com.

Summary

Brabner and Hollon, Inc. is seeking a highly organized, trustworthy, and dependable Personal and Administrative Assistant to provide support to our executive leadership. This role requires a level-headed, discreet professional who thrives in a fast-paced environment, demonstrates exceptional judgment, and can manage competing priorities with poise and precision. The ideal candidate is reliable, can work independently or with a team, and exercises high levels of discretion to consistently maintain confidentiality.

This is an in-person, onsite position with no hybrid/remote work availability at this time.

*Compensation commensurate with experience.*

Essential Functions

1. Provide high-level support to our President/CEO in management of both personal and administrative tasks.

2. Demonstrate sound judgment and practical decision-making skills in handling unexpected or complex situations.

3. Exercise utmost confidentiality and discretion in handling sensitive information.

4. Communicate effectively with business associates, internal teams, and outside parties on behalf of the President/CEO.

5. Multitask and pivot seamlessly between tasks without compromising quality.

6. Assist with managing personal finances, expense tracking, etc.

7. Run errands, perform online and in-person research as needed, book appointments, assist with travel arrangements, and other day-to-day tasks.

8. Be generally available and willing to adapt to changing schedules as needs arise.

Minimum Qualifications

1. 5+ years of experience supporting C-suite or senior-level executives

2. Strong organizational and time management skills with meticulous attention to detail

3. Demonstrated ability to manage multiple priorities and adapt quickly to changing circumstances

4. Proficient in Microsoft Office, especially Excel, Word, and Outlook

5. Excellent written and verbal communication skills

6. Strong computer and technical proficiency preferred

7. Proven ability to handle confidential information with discretion

8. Adaptability and level-headed navigation of high-intensity situations

Physical Demands: *The physical demands described here are representative of those required to successfully perform the essential functions of this position. While performing the duties of this role, the employee will regularly communicate verbally and in writing and must be able to see and hear in a typical office setting. The role frequently involves sitting, walking, standing, using hands to handle or feel, and reaching with arms and hands.*

Work Environment: *This position operates primarily in a professional office environment routinely involving the use of standard office equipment such as computers, phones, printers, copiers, and filing systems. Occasional business travel to project sites may be required, which may involve exposure to active construction environments, including uneven terrain, varying weather conditions, construction equipment, and other jobsite conditions.*

Qualification Requirements: *To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. The requirements listed represent the knowledge, skills, and abilities necessary for success in the role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.*

Equal Opportunity Employer: *Brabner & Hollon is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified individuals, including minorities, females, protected veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.*

Pay: From $18.00 per hour

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Location

* Mobile, AL 36607 (Preferred)

Ability to Commute

* Mobile, AL 36607 (Required)

Work Location: In person