Executive Assistant to the CEO

Senior Executive Assistant to the President

Location

Dallas, TX (Hybrid) Reports To: President, CEO & Founder Employment Type: Full-Time

About VDC Specialists

VDC Specialists is a specialized electrical BIM/VDC firm partnering with electrical contractors on some of the most complex construction projects in North America, including data centers, hospitals, laboratories, airports, and stadiums. We currently serve clients across 27 states and Canada with a team of nearly 50 professionals across three offices.

We believe our competitive advantage isn't just our technical expertise, it's our people, our processes, and our ability to execute at a high level.

We're looking for someone who wants to help us continue raising that standard.

The Opportunity

This isn't a traditional Executive Assistant position.

We're looking for someone who enjoys taking ownership, solving problems, and creating order in a fast-moving business.

As the President's right hand, your job isn't simply to manage a calendar or book travel. Your job is to remove friction from the President's day so he can focus on leading the business, serving clients, developing employees, and driving growth.

You'll be trusted with confidential information, expected to exercise sound judgment, and empowered to make decisions within your scope of responsibility. If you're someone who waits for instructions before taking action, this likely isn't the right fit. If you're energized by anticipating needs, improving processes, and making an organization more efficient, you'll thrive here.

What You'll Own

Executive Operations

• Manage and protect the President's calendar, priorities, and schedule.
• Anticipate conflicts and solve them before they become problems.
• Prepare meeting agendas, briefing materials, presentations, and follow-up action items.
• Coordinate executive communications and determine which matters require executive involvement versus independent action.
• Handle c...