Executive Assistant

Job Title: Executive Assistant to the Senior Pastor/Teacher

Job Type: Executive Administrative Support

Job Status: Part-Time

Job Search Ends: July 31, 2023

Website: https://smbcatl.org

SUMMARY

The Executive Assistant to the Senior Pastor/Teacher is an administrative leadership support role which is critical to the success of our church’s mission, vision, and core values. The ideal candidate for this position needs to be a person of demonstrated spiritual integrity, highly skilled in interpersonal communications, technological competence, and a proven record of high-level administrative support, coupled with a history of maintaining strict confidentiality when handling sensitive church business and people matters of various diversities, styles, and cultures.

ROLES AND RESPONSIBILITIES

· Reports directly to the Senior Pastor / Teacher to support various aspects of his ministerial calling, specifically serving as the subject matter expert for creating, developing, maintaining and managing administrative documents and matters.

· Serves as the focal point for maintaining the Senior Pastor/Teacher calendar of events, including scheduling meetings, appointments, speaking engagements, and travel.

· Provides on-demand support, serving as a liaison on behalf of the Senior Pastor / Teacher between key SMBC leaders (church administrator, comptroller, lay leaders, coordinators, associate ministers) and community leaders, including clergy, business and political leaders. Support includes but not limited to, professional handling of communications through kindness and diplomacy, upon receiving phone calls and inquiries, and filtering calls and follow-up to appropriate people for resolution.

· Assist in tracking and follow-up with key church planning and projects, to ensure the prioritization, initiation, execution, and training; and maintains a spirit of cooperation and collaboration.

· Serve as a primary point of contact between the church staff, and the congregation to coordinate business meetings and any ad hoc activities for the Senior Pastor/Teacher.

In-Person and Virtual Support

· Manage and track routine administrative support activities, such as printing, faxing, copying, filing voicemail, overnight packages, mail, and email. Maintain paper and electronic filing systems.

· Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.

· Draft and prepare letters / messaging upon request by the Senior Pastor/Teacher for review and signature.

· Coordinate worship activities and announcements.

· Schedule meetings on an as needed basis; assist in the preparation and distribution of meeting agendas and materials. Attend meetings and take notes or prepare the initial draft of minutes and summaries.

· Maintain confidential and sensitive information pertaining to files, passwords and smbcatl.org records.

· Order supplies on behalf of Shiloh Ministries reconcile and submit expense reports to the Comptroller.

· Create documentation and special projects utilizing Microsoft Office Suite tools.

· Maintain paper and electronic filing systems and a record of all special invoices.

Digital Media and Marketing

· Create content and make updates to the Shiloh Snapshot, Shiloh Website, Facebook, Twitter, YouTube, and Instagram platforms with the intent to promote awareness to the congregation and community of Shiloh events and activities.

· Coordinate major web design changes appropriate ministry coordinators, leaders and with graphic design artist.

QUALIFICATIONS

Experience and Education

Ministry, Leadership, or equivalent experience with a background in high level administration leadership and management roles.

· Minimum 3 years of experience in a business leadership capacity in a church, non-profit organization.

Skills and Abilities

· Strong interpersonal skills with an even temperament with proven abilities to interact with people of various socio-economic and cultural backgrounds.

· Advanced proficiency in the Microsoft Office Suite (including Word, Excel, Publisher, Project, and PowerPoint)

· Possess excellent time-management skills and the ability to adapt to a growing environment.

· Possess excellent writing, grammatical, and editing skills.

· Conduct research and present to stakeholders to support projects.

· Experienced in proactive professional planning and problem-solving skills.

Personal Characteristics

· Must possess a personal relationship with God our Father and be a born again believer who actively serves the Lord Jesus Christ through study of the Word of God, persevering prayer and be a member of a strong bible believing, bible teaching church.

· Practice strict confidentiality and develop trusting relationships with diverse leadership and congregational members on a regular basis.

· Maintain integrity and be transparent in communicating administrative challenges.

· Be a servant leader to everyone you relate to.

· Must understand the importance of serving with purpose and the mission in mind.

· Possess the ability to multi-tasks projects and assignments.

Other Considerations

This is a part-time position, primarily remote (up to 80 percent) with schedule flexibility.

Job Type: Part-time

Experience

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Hybrid remote in Atlanta, GA 30310