Executive Assistant

Job Title: Executive Assistant

Reports To: Chairman

FLSA Status: Exempt

Department: Administration

Location: Home Office

POSITION SUMMARY

The Executive Assistant to the Chairman provides high-level operational, administrative, and personal support to the Chairman. This role acts as an extension of the Chairman by exercising independent judgment, coordinating decisions on matters of significance, prioritizing initiatives, and ensuring alignment between the Chairman’s priorities and organizational execution. The Executive Assistant manages sensitive information, represents the Chairman in internal and external communications, oversees cross-departmental coordination, manages personal matters for the Chairman, and drives follow-through on strategic initiatives.

This position is a blend of both administrative and personal support and requires the discretion, authority, and business acumen expected of an exempt-level, strategic business partner.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Serve as a trusted advisor and operational partner to the Chairman, providing analysis, insight, and recommendations on key business initiatives.
• Exercise independent judgment to assess priorities, redirect tasks, and manage the Chairman’s commitments autonomously, without direct instruction.
• Make decisions on significant matters, including determining which issues require the Chairman’s attention versus those that can be resolved or delegated independently.
• Represent the Chairman in select meetings, communicating decisions, directives, and expectations on his behalf.
• Prepare briefing materials, executive summaries, and decision-support documents to facilitate high-level decision-making.
• Act as the Chairman’s liaison with senior leadership, ensuring alignment, accountability, and timely follow-up on strategic initiatives.
• **Draft high-level correspondence, presentati...