Executive Assistant – Community Housing

POSITION ANNOUNCEMENT

Job Location

424 2nd Ave. S, Okanogan, WA 98840

Description

Seeking a motivated, organized individual to support our housing

development and countywide housing coordination work, with a clear path to grow

into our Community Housing Lead position.

OCCAC Mission

Leading a revolt on poverty through education, empowerment,

and engagement.

OCCAC Values

Integrity. Accountability. Advocacy. Community.

Okanogan County Community Action Council and the Okanogan County

Housing Coalition

are hiring an Executive Assistant – Community Housing to

help expand housing opportunities across Okanogan County. This shared position

provides administrative support to affordable housing development projects and to

countywide efforts addressing housing and homelessness.

This is a career-growth opportunity. You do not need years of housing experience

to start. We will provide hands-on training, mentoring, and professional

development, and successful employees may be considered for promotion to

Community Housing Lead.

If you are

organized, eager to learn, passionate about making a difference, and

thrive in a collaborative environment, we want to hear from you!

Take the next step in your career and join a team that’s building stronger, healthier

communities—one person at a time.

Wages

The starting range is $20.19 – $22.06 per hour as a non-exempt employee.

The salary range is $20.19 - $26.35 per hour and is based on 2080 work hours a

year (40 hrs/wk). Wage is based on knowledge, skills, and experience.

Because you Matter

We believe that taking care of our team is just as important

as serving our community. That’s why we offer a comprehensive benefits

package

designed to support your well-being, growth, and sense of purpose:

Medical, Dental, and Vision Insurance

– Your health matters. We

provide quality coverage to keep you and your family well.

Group and Voluntary Life Insurance / AD&D

– Peace of mind for

you and your loved ones.

Simple IRA Retirement Plan

– With employer contributions to help

you plan for a secure future.

Health Savings Account (HSA)

– Tax-advantaged savings for medical

expenses.

14 Paid

Holidays Per Year – Including time to rest, recharge, and

celebrate.

Generous Vacation and Sick Leave

– Because balance is essential.

Professional Development Support

– We invest in your growth with

training, workshops, and learning opportunities.

Supportive Team Culture

– Join a workplace where collaboration is

encouraged, your ideas are welcomed, and your contributions truly

make a difference.

Meaningful Work

– Every day, your efforts will directly improve lives

and strengthen the fabric of our local community.

How to Apply

Submit a resume, cover letter, and application through

www.occac.com/employment.

Application Deadline

First review November 15th, 2026. This position is open

until it is filled.

For more information, contact

Rena Shawver

Executive Director

Okanogan County Community Action Council

509-422-4041

renas@occac.com

www.occac.com

Position title Department Reports to

Planning and

Executive Assistant – Community Housing Executive Director

Development

FLSA status Effective date

• Temporary Full-time (32-40 hrs) Nonexempt
• 11/01/2026 Part-time Exempt

Position Summary

The Executive Assistant – Community Housing is a shared, entry-to-mid-level

position providing administrative and coordination support for affordable housing

development and countywide housing efforts in Okanogan County. The role is split

between the Okanogan County Community Action Council (OCCAC) and the

Okanogan County Housing Coalition (OCHC).

The Executive Assistant supports the OCCAC Executive Director, project teams, and

OCHC partners by scheduling and preparing for meetings, taking minutes, organizing

files and records, tracking deadlines, gathering data, and helping prepare grant

applications, reports, and Request for Proposals (RFP) materials. The position will

also help support implementation of Okanogan County's new Five-Year Homeless

Housing Plan.

This position is designed as a training and development role. As the employee

builds knowledge and demonstrates competency, responsibilities will increase. The

employee may be considered for advancement to the Community Housing Lead

position.

The ideal candidate is highly organized, detail-oriented, dependable, eager to learn,

and motivated by expanding safe and affordable housing opportunities for low-

income individuals and families.

Essential Duties and Responsibilities

The essential functions include but are not limited to the following: Duties are

performed under the direction of the Executive Director and Housing Coalition

leadership, with increasing independence as training progresses.

Housing Development Administrative Support (OCCAC – 50%)

Provide administrative support to OCCAC housing and community development

initiatives, including a 20-unit multifamily housing development, a 60-acre

community development master plan in North Omak, and other capital projects

supporting housing development:

* Schedule meetings, prepare agendas and materials, take meeting notes, and

distribute follow-up action items * Maintain organized electronic and paper project files, contracts, and

correspondence * Track project timelines, deadlines, and compliance due dates, and send

reminders to the project team * Conduct basic research on funding opportunities and summarize findings for

the OCCAC Executive Director * Assist with gathering attachments, formatting, proofreading, and submitting

grant applications and funding proposals * Help prepare and distribute Request for Proposals (RFP) and Request for

Qualifications (RFQ) documents, track submissions, and compile review panel

scores * Assist with collecting and organizing financial documentation, invoices, and

compliance records * Serve as a point of contact for routine communication with partners,

contractors, and agencies * Support community outreach and stakeholder engagement activities

Housing Coalition Administrative Support (Housing Coalition – 50%)

Coalition Meeting Support

* Schedule and coordinate regular Okanogan County Housing Coalition

meetings, including room setup and virtual meeting links * Prepare and distribute agendas and materials, record minutes, and track

follow-up actions * Maintain coalition contact lists and membership records, and help with

outreach to new members such as municipalities, law enforcement, housing

providers, and community partners * Work with the county web administrator to post meeting materials and

minutes to the Housing Coalition website Funding and RFP Process Support

* Assist with the annual RFP process for county homeless and housing funds,

including posting notices, answering basic applicant questions, and tracking

applications

• Organize materials for review committees and compile evaluation results
• Help prepare documents for Board of County Commissioners meetings and

contract execution

Data Collection and Reporting

* Collect housing inventory, homelessness count, shelter utilization, and

program outcome data from service providers

* Enter and maintain data in spreadsheets and databases, and check for

accuracy and completeness

* Assist with compiling quarterly housing and homelessness reports for county

leadership and community stakeholders

State Reporting and Compliance Support

* Help gather information and prepare drafts for the Annual Homeless Housing

Plan Update and other required reports to the Washington State Department

of Commerce

* Maintain a reporting calendar and documentation to support compliance with

the Homeless Housing and Assistance Act (RCW 43.185C) and funding

requirements Contract and Invoice Support

* Track contracts, invoices, and required documentation from organizations

receiving housing and homelessness funds

* Follow up with partners on missing or late documents

Community Engagement and Outreach

* Help coordinate outreach events, surveys, and listening sessions, including

gathering input from community members with lived experience

* Attend regional and statewide housing meetings and trainings alongside

leadership as part of professional development

Other Duties as Assigned

The above is not all-inclusive of the work, and the position is expected

to perform other duties as assigned. This position is part of a new program and will

evolve over time.

This position is currently funded through state grant funding, which is subject to

change.

This position has a dual reporting relationship with the Executive Director of

Okanogan County Community Action Council and the Okanogan County Housing

Coalition, supported by the Okanogan County Board of County Commissioners. See

Okanogan County Housing Coalition | Okanogan County, WA.

Training and Advancement Pathway

OCCAC will provide structured on-the-job training, mentoring from the Executive

Director, and professional development to prepare the employee for possible

advancement to Community Housing Lead. Advancement is not guaranteed and

depends on performance, demonstrated skills, and available funding.

1. Foundation (approximately months 1–6): Learn OCCAC and Housing

Coalition operations, meeting coordination, recordkeeping, data collection,

and reporting calendars. Complete orientation on affordable housing and

homelessness systems.

2. Growing responsibility (approximately months 6–18): Begin drafting

grant sections, RFP documents, and quarterly reports. Co-facilitate coalition

meetings. Attend trainings on topics such as HMIS, LIHTC, Section 8, grants

management, and RCW 43.185C compliance.

3. Readiness for advancement (approximately months 18–36):

Independently manage portions of the RFP process, state reporting, and

project tracking. Lead coalition meetings and represent the Coalition at

regional meetings.

Performance and readiness will be reviewed at regular check-ins and annual

evaluations. When the employee meets the minimum qualifications and performance

expectations for Community Housing Lead, they may be considered for promotion.

Minimum Qualifications (Knowledge, Skills, and

Abilities)

Experience: Minimum

1–2 years of administrative, office support, customer

service, or related experience.

* Experience in a nonprofit, government, social services, or community-based

setting is preferred * Experience supporting meetings, committees, or projects is an asset * Interest in or experience with housing, homelessness services, or rural

communities is a plus

Education

High school diploma or GED required. Associate's or Bachelor's degree

in Public Administration, Social Work, Business Administration, Urban Planning, or a

related field is preferred, or equivalent experience.

Preferred knowledge

Basic understanding of, or strong interest in learning about,

affordable housing, homelessness services, and grant-funded programs. Training will

be provided.

Skills & Abilities

• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and deadlines with guidance
• Good written and verbal communication skills, including taking clear meeting

notes

* Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning

new software and databases

* Ability to work both independently and as part of a team with diverse

partners

• Ability to handle confidential information with discretion
• Willingness to learn, accept feedback, and grow into greater responsibility

Pre-Employment Requirements

At OCCAC, we are committed to maintaining a safe and responsible workplace. All

applicants are subject to background checks and must successfully complete a pre-

employment urine analysis (UA) prior to hiring.

Working Conditions

* Primarily office-based with occasional local travel for meetings and project

site visits * Attendance at regional or state housing meetings and trainings may be

required * Some evening or weekend meetings may occur * Must reside in Okanogan County * Some remote work may be possible occasionally, but this is not a remote

position

* Must possess a valid Washington State driver's license

Physical Demands

*Sitting:* Administrative staff typically spend a significant amount of time sitting at a

desk or workstation to perform their duties.

*Computer Use:* Regular use of computer systems and office equipment is common,

requiring proficiency in typing, data entry, and use of software applications.

*Phone Communication:* Handling phone calls and possibly prolonged periods of

talking on the phone.

*Filing and Organization:* Occasionally involves lifting or carrying files or boxes of

documents, though typically not heavy lifting.

Work Environment

The physical demands described here are representative of those that must be met

by an employee to successfully perform the essential functions of this position.

Reasonable accommodation may be provided to enable individuals with disabilities to

perform the functions.

*Office Setting:* Administrative staff usually work indoors in a climate-controlled office

environment.

*Noise Levels:* The office environment can vary in noise levels, ranging from quiet work

areas to more active and interactive settings.

*Collaboration:* Interaction with colleagues, supervisors, and occasionally clients or

visitors is typical, requiring good interpersonal and communication skills.

*Work Hours:* Generally, follow standard office hours, though occasional overtime or

flexibility may be required depending on the organization's needs.

Additional Considerations

*Ergonomics:* Awareness of ergonomic practices for desk setup and posture to

minimize strain or injury.

*Multitasking:* Ability to manage multiple tasks and priorities efficiently in a fast-paced

environment.

*Confidentiality:* Often required to handle sensitive information and maintain

confidentiality.

*Professionalism:* Maintaining a professional demeanor and appearance is usually

expected.

Note

This in no way states or implies that these are the only duties to be

performed by the employee(s) of this position. Employees will be required to follow

any other job-related instructions and to perform any other job-related duties

requested by any person authorized to give instructions or assignments. All duties

and responsibilities are essential functions and requirements and are subject to

possible modification to reasonably accommodate individuals with disabilities.

OCCAC Values

Integrity

We treat the community members we serve with humanity, compassion, and excellent customer

service no matter the circumstances they are facing.

We do what we say we will do. Promises made, promises kept.

We actively cultivate an environment of trust and honesty.

We are dependable, knowledgeable, and honest in our daily work.

Accountability

We do our work with high quality and transparency.

We are flexible and adaptable to meeting community needs.

We actively listen and are open to feedback and improvement.

We take responsibility for our mistakes and learn from them.

Advocacy

We ensure that the people and communities most affected by poverty are visibly leading our work.

Our diverse community is represented in our staff and the services we provide.

We help navigate and fight against bureaucracy and systems that are inequitable and keep people

in poverty.

Community

We pitch in when there is a need for our community, clients, and coworkers, to support their

success.

We actively listen to our community members, so they feel heard and have a voice.

We have empathy for people in need and help them catch a break. Everyone deserves a chance.

We work closely with partner organizations to strengthen our impact.

We welcome energetic conversations across diverse perspectives and challenge each other

respectfully by focusing on the idea and not the person.

We uplift each other and make each other laugh

To perform this job successfully, the employee(s) will possess the skills, aptitudes,

and abilities to perform each duty proficiently. The requirements listed in this

document are the minimum levels of knowledge, skills, or abilities. This document

does not create an employment contract, implied or otherwise, other than an at-will

relationship.

The company is an equal opportunity employer, drug-free workplace, and complies

with ADA regulations as applicable.