Executive Assistant - Commercial

Alumis Inc. is a precision medicines company with the mission to transform the lives of patients with autoimmune diseases. Even with treatment innovations of the last two decades, many patients with immunologic conditions continue to suffer - our goal is to fundamentally change the outcomes for these patients.

We are seeking an experienced Executive Assistant to support our fast-growing Commercial organization. The right candidate will be a positive, energetic, and extremely organized professional who is excited to work in a dynamic, fast-paced biotech setting.

The Executive Assistant will manage the daily activities of the Chief Commercial Officer and support the entire Commercial organization during an exciting period of rapid growth. They will work under minimal supervision with a high degree of reliability and efficiency. The successful candidate will be flexible in the face of shifting priorities, approaching challenges with poise and confidence. They will have the ability to interface with both internal and external stakeholders in a professional, friendly, and responsive manner.

Responsibilities

• Seamless administrative support of CCO and other senior leaders within the group.
• Effective and proactive calendar management; responsible for prioritizing meetings and resolving any calendar conflicts as needed. Ability to manage complex calendars with high attention to detail and timelines.
• Assist with interview scheduling and hosting candidates.
• Planning and coordinating domestic and international travel.
• Manage complex travel itineraries including transportation, accommodations, and special circumstances.
• Handle various administrative tasks: submit expense reports, track, and reconcile expenses, support front office as needed.
• Greet and attend to the comfort of guests, including transportation needs, parking arrangements, lunch set up, dinner reservations, and general assistance for duration of the visit.
• Represent Alumis in a p...