Bookkeeper/Administrative Assistant

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This role offers an exciting opportunity to combine essential financial management with vital administrative support, ensuring smooth daily operations. The ideal candidate will be energetic, highly organized, and possess a passion for accuracy and customer service. You will handle bookkeeping tasks, manage office functions, and serve as the first point of contact for clients and visitors alike. If you thrive in a fast-paced environment and enjoy multitasking with enthusiasm, this position is perfect for you!

Duties

• Maintain accurate financial records using QuickBooks or similar accounting software, including invoicing, expense tracking, and bank reconciliations
• Manage multi-line phone systems to answer inquiries promptly and professionally, directing calls as needed
• Provide front desk support by greeting visitors, handling mail, and maintaining a welcoming office environment
• Perform data entry tasks with precision, ensuring all records are up-to-date and organized in spreadsheets or other productivity software
• Assist with office management duties such as scheduling appointments, calendar management, and coordinating meetings
• Support customer service efforts by responding to client inquiries via phone or email with professionalism and courtesy
• Proofread documents, prepare Word processing materials, and ensure all communications are clear and error-free

Skills

• Proficiency in QuickBooks accounting software for bookkeeping tasks
• Strong organizational skills with the ability to manage multiple priorities efficiently
• Excellent computer literacy across Microsoft Office suite including Word, Excel (spreadsheets), and Outlook
• Experience with office management systems and front desk operations
• Exceptional phone communication skills with knowledge of phone etiquette and multi-line phone systems
• Bilingual abilities are a plus to effectively serve diverse clients and team members
• Demonstrated clerical experience with data entry, proofreading, and document preparation
• Strong time management skills to meet deadlines while maintaining high accuracy levels
• Personal assistant experience or previous administrative experience is highly desirable

Join us in creating a vibrant workplace where your skills make a real difference! We value energetic professionals who are eager to contribute to our success while growing their careers. This paid position offers an engaging environment where your organizational talents and technical proficiency will shine!

Pay: $40,000.00 - $60,000.00 per year

Benefits

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Fort Washington, PA 19034