Administrative Assistant, Property Management

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.

Responsibilities include, but not limited to

:

* Assist tenants in a courteous, professional and timely manner * Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner * Collect updated tenant information as necessary and distribute appropriately * Assist Property Manager as necessary with preparation of annual operating budget * Assist Property Accountants as directed by their supervisor with tenant accounting issues * Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols * Work independently and within a team on special, nonrecurring and ongoing projects * Assist in all general administrative duties and other duties as required * Prepare forms for specialty leasing deals, open, close and possession notices * Prepare vendor contracts, tenant bill backs and zero-dollar re-classes * Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations * Coordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed. * Other duties as assigned by Supervisor Qualifications:

• High school degree or equivalent
• 3-5 years office experience in an administrative support position
• Real estate knowledge preferred
• Skilled in verbal & written communication, customer service, time management, and decision-making
• Team player and works well and professionally with all levels of the organization and external contacts
• Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
• Ability to create,...