Administrative Assistant II (Next Step) (FT H)

PRIMARY PURPOSE OF JOB

:

This is a mid-level position responsible for the oversight of documents and flow of information for a team of Support Coordinators. This position is responsible for ensuring compliance with Person Centered Plan (PCSP) requirements, tracking, and distribution of PCSPs to persons served by Abilities First and their team members. This Administrative Assistant role is to provide support activities to Abilities First’s Targeted Case Management Program to ensure an efficient, effective, and timely completion of Support Coordination functions. This includes assisting the Director of Support Coordination with administrative duties as needed.

This description may not include all duties, knowledge, skills, or abilities associated with this position.

ESSENTIAL FUNCTIONS AND PERFORMANCE AREAS

:

• Maintain Plan Tracking on all incoming and outgoing plans to the Springfield Regional Office.
• Ensure that all PCSPs contain all required components prior to processing, per the Pre-UR Review Checklist.
• Review, merge and submit plans to the appropriate locations for processing, including filing to client records.
• Responsible for sending copies of plans to each person served and team members, both electronically and by mail.
• Responsible for ensuring plans are sent within 3 days of receiving the approval plan packet from SpRO or within 3 days of approval in house.
• Track and maintain daily data entry in internal and state-maintained systems regarding client demographic data and caseload assignment.
• Track and assign transfers (in and out of house) as well as intakes as directed by Assistant Director of Support Coordination or Director of Support Coordination.
• May be delegated to file documents electronically to the client file.
• May be delegated to review and process, as directed, external records requested, while maintaining tracking of all records released to outside parties.
• May be delegated to assist in the transfer of imag...