Administrative Assistant II, GSPAR

This role is fully in person (not hybrid or remote).

GENERAL STATEMENT OF JOB

Johnson C. Smith University is seeking a highly organized, detail-oriented, and proactive Administrative Assistant II to join our Government Sponsored Programs and Research team. This role is essential in supporting the Director and ensuring the smooth operation of programs that advance research and innovation across the university.

As an Administrative Assistant II, you will play a pivotal role in coordinating and managing complex administrative tasks, maintaining continuity of office operations, and serving as a trusted liaison between internal and external stakeholders. This position offers an exciting opportunity to work in a fast-paced environment where your organizational skills and professionalism will make a meaningful impact.

Key Responsibilities

* Manage and maintain the Director’s calendar, appointments, and travel arrangements, including detailed itineraries and expense reports. * Prepare, review, and process a variety of documents, including confidential correspondence, requisitions, and reports. * Serve as a liaison with university staff, external partners, and varied constituencies. * Coordinate meetings, conferences, and events; prepare agendas and record minutes. * Monitor and respond to incoming communications; provide accurate information and exceptional customer service. * Assist in developing divisional publications highlighting research achievements. * Oversee office supply inventory and equipment maintenance. * Provide guidance to work-study students and support team logistics. Qualifications:

Requires a Bachelors degree, supplemented by three to five years of responsible experience as an administrative assistant, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must demonstrate intermediate to advanced knowledge of Microsoft Office suite. Previous experience...