Administrative Assistant – Executive & Agency Operations

What We Are Looking For

The ideal candidate is organized, reliable, proactive, professional, and able to operate in a high-accountability environment.

You should be someone who notices details, remembers follow-ups, keeps information organized, and takes ownership of assigned responsibilities.

You should also be comfortable working around executives, clients, vendors, and team members in a fast-paced agency setting.

Required Qualifications

- Strong administrative, clerical, and organizational skills.

- Experience managing calendars, scheduling meetings, preparing documents, and handling routine office tasks.

- Strong written and verbal communication skills.

- Professional phone etiquette and client-facing communication ability.

- Ability to manage confidential information with discretion.

- Proficiency with common office tools such as Gmail, Google Calendar, Google Docs, Google Sheets, Microsoft Office, Slack, Zoom, and similar platforms.

- Comfort using spreadsheets, document editors, shared drives, digital folders, and project management tools.

- Strong attention to detail and ability to maintain accurate records.

- Ability to prioritize multiple tasks and stay organized in a fast-moving environment.

- Ability to work independently while staying aligned with leadership expectations.

- High school diploma or equivalent required.

- Must be able to work on-site full-time.

Preferred Qualifications

- Prior experience supporting executives, founders, owners, or senior leadership.

- Experience in a marketing agency, digital marketing company, healthcare organization, technology company, or professional services firm.

- Experience using project management tools such as Asana, ClickUp, Monday, Trello, or similar platforms.

- Experience with CRM systems, client databases, or basic reporting workflows.

- Marketing operations experience is a strong plus.

- Bilingual English/Spanish is a plus.

- Post-secondary education, busin...