Administrative Assistant

ABOUT OUR COMPANY

Event Marketing Strategies (EMS), an experiential marketing agency, helps companies create unique and memorable connections with their audience.

POSITION DESCRIPTION

Provide administrative support for senior leadership at Event Marketing Strategies, working directly with the Vice President, President/CEO, and Director of Accounts.

This is a part-time, hybrid position, approximately 15 to 20 hours per week, with roughly 4 to 8 hours of in-office presence weekly. In-office time may vary based on business needs.

• Own calendar scheduling and meeting coordination for Vice President, and assist with calendar scheduling and meeting planning for Director of Accounts and President/CEO, as requested
• Monitor and respond to inbound emails and phone calls regarding new business, career opportunities and/or miscellaneous inquiries
• Coordinate travel for senior leadership team including airfare, hotels, car rental and restaurant reservations
• Assist with outbound and inbound shipping including courier, USPS, UPS and FedEx
• Manage database entry for senior leadership team including tracking Ambassador contracts, forms and contact information including document maintenance and updates
• Order snacks and drinks for the office, keeping common areas stocked
• Order and restock general office supplies
• Maintain a tidy, organized, and professional office environment, including light upkeep of shared spaces such as the kitchen, conference, and common areas
• Serve as the IT liaison, gathering staff IT concerns and coordinating with our IT support provider to ensure issues are resolved
• Provide administrative support on non-profit committees, boards and functions of the Vice President and EMS leadership team
• Provide miscellaneous errand support
• Actively participate in team meetings – including regular staff meetings, plus brainstorming, project development and review sessions
• Work to support other functions of the organization as requested

QUALIFICATIONS

• Three (3) years minimum proven experience in a similar role
• Advanced computer skills with intermediate to advanced experience with Microsoft Office, Google Drive and LinkedIn platforms
• A personable, positive, hard-working and outgoing personality
• Excellent verbal, presentation, written and email communication skills
• Collaborative and strong desire to work with others
• An ultimate multi-tasker with the ability to manage multiple projects and deadlines simultaneously
• Highly organized and detail focused with willingness to learn and adapt to change

Pay: $18.00 - $25.00 per hour

Benefits

* Flexible schedule

Work Location: Hybrid remote in Columbus, OH 43215